Meeting Agendas & Minutes

County Board 11/09/2010

Last Updated 1/22/2011 10:31:35 AM


minutes of the meeting of the Sawyer County Board of Supervisors

Tuesday, November 9, 2010, 6:30 p.m., Large Courtroom, Sawyer County Courthouse

 

Chairman Hal Helwig called the November meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows:

present

district

supervisor - T = Town, V = Village, C = City, W = Ward

x

01

Dale Schleeter – T of Lenroot W 1 and 2

x

02

Kathy McCoy – T of Lenroot W 3, T of Round Lake W 1, T of Spider Lake

x

03

Ken Maki – T of Hayward W 3 and 4

x

04

Walter Jaeger – T of Hayward W 1 and 2

x

05

Fred Zietlow – T of Hayward W 5 and 6

x

06

Dean Pearson – C of Hayward W 1 and 2

x

07

Thomas W. Duffy – C of Hayward W 3 and 4

x

08

Bruce Paulsen – T of Bass Lake W 1 and 2

x

09

Charles Gundersen – T of Bass Lake W 3 and 4

x

10

Hal Helwig – T of Couderay W 2, T of Sand Lake

x

11

James Bassett – T of Couderay W 1, T of Edgewater, T of Meteor, V of Couderay

x

12

Ron Kinsley – T of Hunter W 2, T of Ojibwa, T of Radisson W 1, V of Radisson

 

13

Melvin Olson – T of Draper, T of Hunter W 1, T of Round Lake W 2, T of Winter W 2

x

14

Dale Thompson – T of Meadowbrook, T of Radisson W 2, T of Weirgor, V of Exeland

x

15

Warren Johnson – T of Winter W 1, V of Winter

 

The agenda for the meeting was presented as follows:

01.  Call to order, roll call, Pledge of Allegiance, meeting agenda, audience recognition

02.   Minutes of the meeting of October 21, 2010

03.  2011 Sawyer County Budget, including public hearing on the budget

04.  Zoning and Conservation Committee report, including:

·         update on Round Lake Property Owners’ Association v. Sawyer County

·         update on Department of Natural Resources enforcement action concerning County Highway NN culverts at Osprey Creek crossing

·         recommendation to expend up to $8,000 for engineering services for Round Lake - Osprey Lake - Osprey Creek watershed management evaluation

05.  Economic Development and Planning Committee report, including:

·         requests for 7th Congressional District office  and Governor’s Northern Office to be in Sawyer County

·         regional economic development

·         County Highway B pedestrian and bicycle trail and funding

06.  Courthouse Committee report, including recommendations for:

·         agreement for Register of Deeds to provide noncertified copies of documents pertaining to daily records and filings of documents

·         renewal of public entity liability insurance (Wisconsin County Mutual Insurance) and public officials bond (Liberty Mutual) coverage for 2011

07.  Property and Airport Committee report, including resolution, agency agreement, and performance note for loan to be used for purchase of land necessary for Airport improvement project

08.  Finance Committee report, including:

·         cancellation of tax certificates

·         memorandum of understanding with LCO regarding use of $100,000 gaming proceeds for 2010

·         closing of Peoples Bank of Wisconsin money market account

09.  2011 Northern Waters Library Service Agreement with reduced (to $20,264) appropriation

10.  Appointments, including Veterans Service Commission

11.  Correspondence, reports from conferences and meetings, other matters for discussion only

 

Motion by Kinsley, 2nd by Thompson, to approve the meeting agenda as presented.  Motion carried.

 

Motion by Kinsley, 2nd by Johnson, to approve the October 21, 2010 meeting minutes.  Motion carried.

 

The Board reviewed the following proposed 2011 SAWYER COUNTY BUDGET:

 

GENERAL FUND – EXPENDITURES

 

 

GENERAL FUND – REVENUES

 

 

 

 

 

 

General Government

 

 

Tax and Interest Income

 

County Board

90,115

 

Forest Crop Taxes

4,000

Circuit Court

524,893

 

Managed Forest Land Program

70,000

Law Library

3,700

 

Interest on Taxes

230,000

Guardian Ad Litem Fees

35,000

 

Penalty on Taxes

55,000

Family Court Commissioner

16,616

 

Tax Deed Fees

7,500

Coroner

37,122

 

Tax Deed Advertising Fees

3,000

County Clerk

256,323

 

State-Aid/Tax Exempt Computers

7,282

Elections

5,575

 

Tower Rentals

8,000

Human Resource Department

95,650

 

Federal Aid in lieu of Taxes

5,000

Information Technology Department

180,162

 

Sales Tax Income

1,282,500

County Treasurer

204,175

 

Shared Revenues

189,487

Tax Deed Expenses

14,400

 

Resource Aid / S. 23.09(18)

53,000

District Attorney

132,313

 

Interest on Investments

100,000

Register of Deeds

212,745

 

Subtotal

2,014,769

Land Records

277,656

 

 

 

County Surveyor

240,513

 

General Government

 

Building Maintenance

509,604

 

DNR Aid in-lieu of Taxes

7,500

Labor Relations

15,000

 

County Forest Stumpage

1,440,000

Corporation Counsel

35,000

 

Timber Stumpage Finance Charges

1,000

Contracted Auditing and Accounting

55,000

 

Profit on Tax Deed Sales

50,000

Cost Allocation Audit

3,500

 

Miscellaneous General Revenue

400

Financial Software System

15,060     

 

Operating Trans. In-Plat Book Fund

18,000

Property and Liability Insurance

140,000

 

Operating Trans. In-LCO Gaming

50,000

Workers Compensation Insurance

135,000

 

State Aid / Guardian Ad Litem

17,684

Courthouse and Sheriff toll-free number

1,050

 

State Grant Award / Court

52,275

Color Copier

6,700

 

% Restitution Surcharge

500

Contingency Fund

243,934

 

Court Appointed Attorney Revenue

18,500

Subtotal

3,486,806

 

Guardian-Ad-Litem Revenue

22,000

 

 

 

Co. Share State Fines and Suit Tax

98,000

Public Safety

 

 

Parent Education Revenue

2,000

Sheriff's Department

   1,945,458

 

Circuit Court Fees and Costs

105,000

Diving Team

5,000

 

Register in Probate Fees

15,000

Sheriff’s Department Vehicle Repairs

102,850

 

Cremation Permits

5,000

Jail Operations

1,789,295

 

Death Certificates

7,500

Dispatchers

438,183

 

County Share - Marriage Licenses

3,200

Law Enforcement Center Maintenance

74,946

 

County Clerk’s Fees

1,200

Purchase of Squads

115,458

 

Computer Material Sales

500

Ambulance Service

651,225

 

County Treasurer’s Fees

450

Emergency Government

50,065

 

Real Estate Transfer Fees

50,000

EPCRA Emergency Government

5,141

 

Register of Deeds Fees

90,000

Subtotal

5,177,621

 

Laredo Program Revenue

11,000

 

 

 

Sale of Maps and Plats

3,200

Public Works

 

 

Repayment of Weiss Library Loan

25,000

Zoning

331,676

 

Environmental Impact Fee

53,246

Forestry Department

315,819

 

Subtotal

2,148,155

NW Regional Planning Commission

36,437

 

 

 

Sawyer County Development Corp.

18,750

 

Public Safety

 

Visitor and Convention Bureau

45,000

 

Federal Aid - Campground Patrol

3,000

Clean Sweep Program

10,587

 

Truancy Officer Aid

34,200

Airport

80,250

 

State Aid - Police Training

12,900

Subtotal

838,519

 

State Aid – Bullet-Proof Vests

2,000

 

 

 

Transport Restitutions

4,400

Education, Recreation, and Aging

 

 

Squad Car Sales

20,000

University Extension Service

171,014

 

Sheriff's Fees

47,000

Northern Waters Library

20,264

 

Board of Prisoners

100,000

Reimburse Out of County Libraries

45,162

 

Booking Fees

3,500

Weiss Community Library (Hayward)

139,882

 

Vehicle License Plates

8,000

Winter Public Library

53,358

 

Electronic Monitoring

1,000

Historical Society

5,000

 

Probation and Parole

32,000

Sawyer County Fair

26,250

 

Ambulance Fees

725,000

Senior Resource Center

73,268

 

State Aid - Emergency Govt.

36,381

Subtotal

534,198

 

State Aid - LEPC

5,141

 

 

 

Subtotal

1,034,522

Human Services

 

 

 

 

Child Support Agency

379,135

 

Public Works

 

Veteran's Service

160,274

 

Surveyor Certified Survey Review

11,500

Care of Veterans’ Graves

5,000

 

Zoning Fees

150,000

Subtotal

544,409

 

State Aid/Lake Mgmt Grant

10,144

 

 

 

Co. Share Mining Reclamation Fee

8,000

Total General Fund Expenditures

10,581,553

 

Airport Fuel Flowage Fees

7,000

 

 

 

Hanger Site Leases

16,000

SPECIAL FUND - EXPENDITURES

 

 

Vehicle Parking Fees – Airport

2,000

Jail Assessment Fees

23,000

 

Subtotal

204,644

Court Mediation

4,000

 

 

 

Emergency Ambulance Assistance

8,005

 

Education, Recreation and Aging

 

Land Records

29,700

 

Family Living Contract

1,100

Veterans Service Grant

8,500

 

Subtotal

1,100

Register of Deeds Redaction Fee

2,840

 

 

 

Plat Book Fund

18,000

 

Human Services

 

Maintenance of County Vehicles

162,302

 

Child Support Direct Costs

379,208

Human Services

7,508,591

 

Veterans Transportation Fees              

9,000

Recreational Officer

77,931

 

Subtotal

388,208

Tribal Law Enforcement

88,688

 

 

 

Sheriff’s Canteen Fund

12,000

 

Total General Fund Revenues

5,791,398

County Parks

9,800

 

 

 

Resource Development

473,410

 

SPECIAL FUNDS - REVENUES

 

Wildlife Habitat

5,760

 

Jail Assessments

23,000

Forestry State Aid

32,731

 

Court Mediation

4,000

Land and Water Conservation

268,369

 

Emergency Ambulance Assistance

8,005

Wildlife Damage

60,000

 

Land Records

29,700

Dog Pound

57,622

 

Veterans Service Grant

8,500

911 System

31,976

 

Register of Deeds Redaction Fund

2,840

LCO/St of WI Gaming Compact W/H

50,000

 

Plat Book Fund

18,000

Debt Service

224,192

 

Human Services

5,414,129

Ambulance Purchase

55,000

 

Recreation Officer

56,227

Veterans Transportation Grant

9,000

 

Tribal law Enforcement

70,887

Highway Bridge Aid Program

33,060

 

Sheriff’s Canteen Fund

12,000

Highway Department

7,348,324

 

County Park Donations

2,800

Increase Reserve for Delinquent Taxes

100,000

 

Resource Development Fund

468,410

 

 

 

Wildlife Habitat

5,760

Total Special Fund Expenditures

16,702,801

 

Forestry State Aid

32,731

 

 

 

Land and Water Conservation

200,760

Grand total of all Expenditures

27,284,354

 

Wildlife Damage

60,000

 

 

 

Dog Pound

12,000

 

 

 

911 System

15,125

 

 

 

LCO/St of WI Gaming Compact

50,000

 

 

 

Veterans Transportation Grant

9,000

 

 

 

Highway Department

4,863,404

 

 

 

2009 General Fund Surplus

285,614

 

 

 

Total Special Fund Revenues

11,652,892

 

 

 

 

 

 

 

 

Grand Total of All Revenues

17,444,290

 

 

 

 

 

 

 

 

SUMMARY

 

 

 

 

 

 

 

 

 

Expenditures/Additional Reserves

 

 

 

 

General Fund Expenditures

10,581,553

 

 

 

Special Fund Expenditures

16,602,801

 

 

 

Reserve for Delinquent Taxes

100,000

 

 

 

Total

27,284,354

 

 

 

 

 

 

 

 

Revenues/Surplus Funds Applied

 

 

 

 

General Fund Revenues

5,791,398

 

 

 

Special Fund Revenues

11,367,278

 

 

 

2009 General Fund Surplus

285,614

 

 

 

Total

17,444,290

 

 

 

 

NET LEVY

9,840,064

 

County Board Chair Hal Helwig provided an opportunity for the public to present information or ask questions concerning the proposed 2011 Sawyer County Budget.  Everyone in attendance was provided with a copy of the proposed budget.  Sawyer County Development Corporation Executive Director Scott Allen expressed his concern that the appropriation for 2011 for the Development Corporation was reduced to half of the amount appropriated in the 2010 Sawyer County Budget. 

 

The Board reviewed the following resolution for adoption of the 2011 Sawyer County Budget:

RESOLUTION #16-2010

ADOPTION OF YEAR 2011 SAWYER COUNTY BUDGET

     BE IT RESOLVED by the Sawyer County Board of Supervisors, duly assembled this 9th day of November, 2010, that the proposed 2011 Sawyer County Budget is hereby approved and adopted and that there be appropriated the sum of $9,840,064.

     THEREFORE, there is hereby levied against all property in Sawyer County, except for those municipalities that are by law exempt from participating in certain items, the sum of $9,840,064 to be spread on the tax rolls for 2011.  The difference between the appropriation and the levy is due to anticipated revenue, the application of surplus funds and fund balances, and anticipated adjustments to expenditures in an amount totaling $17,444,290.

This is a net increase of $0 from the 2010 levy.  This is a 0% increase from the 2010 levy.

 

Motion by Bassett, 2nd by Johnson, to approve RESOLUTION #16-2010.  Motion carried.  Ms. McCoy and Mr. Schleeter voted no.

 

The Board reviewed documents and materials, including a resolution, agency agreement, and performance note for a loan to be used for the purchase of land necessary for the Airport improvement project.  The County Board approved the resolution, agency agreement, and performance note at their meeting held October 21, 2010, but failed to approve the resolution by the ¾ majority vote required by section 67.045(1)(f) of the Wisconsin Statutes for authorization for the issuance of a promissory note.  The Board reviewed an opinion from Sawyer County Corporation Counsel Thomas J. Duffy that section 67.045(1)(b) of the Wisconsin Statutes provides that “if the Board were to adopt a resolution that sets forth its reasonable expectation that issuance of the debt will not cause the county to increase the debt levy rate, then a simple majority would be required for the adoption of the resolution and the issuance of the debt”.  The Board discussed that federal funds are anticipated to reimburse Sawyer County for much of the expenses for the land purchases, that the County currently has a $273,337 balance in the Airport improvement project fund, and that the County could use other County funds to make the payments on the loan if the reimbursement with federal funds is not made in time to avoid making payments required by the loan.  The Property and Airport Committee recommended that the Finance Committee consider and develop options for the County to use other County funds (including from the Sawyer County Environmental Impact Fund) for the debt payments to be made to allow for a finding that there is a reasonable expectation that issuance of the debt will not cause the county to increase the debt levy rate.  The Finance Committee determined to submit the issue to the full County Board.  Motion by Thompson, 2nd by Maki, to approve the resolution, agency agreement, and performance note.  The Board determined to conduct a roll call vote to establish whether a vote to approve the resolution, agency agreement, and performance note receives the necessary ¾ majority of the votes to approve the borrowing.  The roll call vote was as follows:  Jaeger – yes; Zietlow – yes; Pearson – yes; Duffy – no; Paulsen – no; Gundersen – yes; Helwig – yes; Bassett – yes; Kinsley – yes; Olson – absent; Thompson – yes; Johnson – no; Schleeter – no; McCoy – no; Maki – yes.  The motion carried with 9 member voting yes and 5 members voting no, therefore failing to be approved by the ¾ majority vote required by section 67.045(1)(f) of the Wisconsin Statutes for authorization for the issuance of a promissory note.

 

The Board reviewed the Zoning and Conservation Committee recommendation to approve the expenditure of an amount not exceeding $8,000 to pay for professional engineering services for the evaluation of alternatives and options for the management of the water level and flow in the Round Lake - Osprey Lake - Osprey Creek watershed (downstream to the County Highway NN crossing of Osprey Creek).  The $8,000 is based on a proposal received from Short Elliott Hendrickson (SEH) to provide those services.  The Finance Committee recommends County Board approval of the SEH proposal and the expenditure of up to $8,000 with the funds to come from the Sawyer County Environmental Impact Fund.  Motion by Johnson, 2nd by Bassett, to approve the Finance Committee recommendation.  Motion carried by unanimous voice vote.

 

Economic Development and Planning Committee Chair Ken Maki presented the Committee recommendation for the County Board to request that 7th District Congressman-Elect Sean Duffy establish a district office in Sawyer County.  Motion by Maki, 2nd by Paulsen, to approve the recommendation.  Motion carried.

 

Economic Development and Planning Committee Chair Ken Maki presented the Committee recommendation for the County Board to request that Wisconsin Governor-Elect Scott Walker establish the Governor’s northern office in Sawyer County.  Motion by Bassett, 2nd by Duffy, to approve the recommendation.  Motion carried.

 

Economic Development and Planning Committee Chair Ken Maki introduced Sawyer County University of Wisconsin-Extension Community Resource Development Educator Dave Berard.  Mr. Berard provided a report from a presentation given by Wisconsin Governor-Elect Scott Walker to the University of Wisconsin Board of Regent which addressed initiatives to create jobs in Wisconsin, including the utilization of regional economic development partnerships and organizations.

 

Economic Development and Planning Committee member and Bicycle and Pedestrian Trail Committee member Warren Johnson reported that the design and engineering costs estimated at $35,000 initially for the pedestrian and bicycle trail paralleling County Highway B are now being proposed as $153,840 in the contract for those services.  The Bicycle and Pedestrian Trail Committee is reviewing the discrepancy between the estimated and actual costs for the project and options to cover or reduce the costs of the project, including reducing the length of the trail and using County resources in completing the project.

 

Courthouse Committee Chair Dale Schleeter presented the Committee recommendation to approve a proposed agreement for the Register of Deeds Office to provide non-certified copies of the complete daily recordings and filings of the office to municipalities, private corporations, associations, and other persons.  Motion by Kinsley, 2nd by Paulsen, to approve the recommendation.  Motion carried.

 

The Board reviewed information and proposals for the renewal of public entity liability insurance coverage for 2011 with the Wisconsin County Mutual Insurance Corporation and for the renewal of public official bonds with Liberty Mutual Insurance through the Arthur J. Gallagher Agency, both under the same terms and conditions as in 2010.  Courthouse Committee Chair Dale Schleeter presented the Courthouse Committee recommendation to approve both of these proposals.  Motion by Bassett, 2nd by Johnson, to approve the recommendation.  Motion carried.

 

Finance Committee Chair Warren Johnson presented the Committee recommendation to approve County Treasurer Dianne Ince’s request for cancellation of the tax certificate for the 2009 tax in the amount of $171.16 for a parcel of real estate (legacy parcel identification number 010-840-36 5416) described as a road easement located in Government Lot 4, Section 36, Township 40 North, Range 8 West, as shown on Certified Survey Number 793 in Volume 4, at page 236, Certified Survey Maps, Sawyer County Register of Deeds Office.  The cancellation is requested to correct a property listing error.  Motion by Paulsen, 2nd by Schleeter, to approve the recommendation.  Motion carried.

 

Finance Committee Chair Warren Johnson presented the Committee recommendation to approve a proposed memorandum of understanding between Sawyer County and the Lac Courte Oreilles Band of Lake Superior Chippewa Indians (LCO) as to the utilization of $100,000 of LCO’s yearly gaming proceeds as provided for in Section XXXIII(A)(5) of the 1998 Amendment to the Lac Courte Oreilles Band of Lake Superior Chippewa Indians and the State of Wisconsin Gaming Pact of 1991.  The memorandum of understanding confirms the understanding of Sawyer County and LCO regarding allocation of the 2010 funds, which is that each should be allocated $50,000 of the $100,000.  Motion by Kinsley, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

Finance Committee Chair Warren Johnson presented the Committee recommendation to approve County Treasurer Dianne Ince’s request for approval to close Sawyer County’s Money Market Account at the Peoples Bank of Wisconsin, effective December 1, 2010, due to the lowering of the interest rate offered on that account.  The funds from the account would be transferred into the County’s checking account at Johnson Bank which offers a higher rate of interest.  Motion by Bassett, 2nd by Jaeger, to approve the recommendation.  Motion carried.

 

The Board reviewed the proposed 2011 Sawyer County Library Service Agreement with Northern Waters Library Service revised to reflect that Sawyer County will pay a county library service fee of $20,264 (and not $22,264).  Motion by Johnson, 2nd by Paulsen, to approve the agreement as revised.  Motion carried.  Mr. Bassett voted no.

 

County Board Chair Hal Helwig presented the recommendation of Veterans Service Officer Ray Boeckman and Veterans Service Commission Chair Lyle Swanson for the reappointment of Woodrow Garrett (Exeland) to serve as a member of the Sawyer County Veterans Service Commission with his term of office to expire on the second Monday in December of 2013.  Motion by Bassett, 2nd by Zietlow, to approve the recommendation.  Motion carried.

 

Motion by Kinsley, 2nd by Duffy, to adjourn the meeting.  Motion carried.

 

 

Minutes prepared by County Clerk Kris Mayberry