Meeting Agendas & Minutes

Highway 12/08/2010

Last Updated 12/13/2010 2:09:27 PM


Minutes from December 8, 2010 Highway Committee Meeting
Meeting held at 7:00 PM at the Highway Department Office


Draft:                Subject to approval by the Highway Committee

Present:                Ron Kinsley, Mel Olson, Ken Maki, and Dale Schleeter

Absent:                Kathy McCoy

County Personnel Present:    Gary Gedart, Joanne Nitz, Janeen Abric and Carol Larson

Guests:                        Warren Johnson

1.    Approve agenda and additions

Motion by Schleeter, second by Maki to approve agenda.  Motion carried.

2.    Approve minutes from November meeting

Motion by Maki, second by Schleeter to approve the minutes from the November meeting.  Motion carried.

3.    Audience recognition

None

4.    Discuss going forward with New World software

Mike Coleson, IT Director was present to discuss what needs to be completed to move forward with the Highway Department using New World as a complete accounting package.  Mike stated that he had met with Joanne and Janeen and there are tasks that have to be worked on to see if the system can generate the reports that are needed to complete the accounting process and generate a working trial balance.  Mike feels that he can help with what needs to be accomplished and if need be will contact New World if necessary.  The committee will be updated on the progress as it becomes available. 

5.    ATV Route on CTH H

The ATV route request on CTH H from Beaver Brook Road to Highway 27 that was tabled from the November meeting was brought back to the committee.  There was a request to have a copy of the town of Radisson ATV ordinance which was received prior to the meeting.  Kinsley indicated that the Village of Radisson and the Town of Radisson have approved the request.  Motion by Maki, second by Schleeter to approve the request with a one year renewal.  Motion carried.

6.    Speed reduction on CTH W

Motion by Schleeter, second by Olson to approve the request to have the speed limit reduced from 55 mph to 45 mph starting at Crawford Street (Village limits) to Everson Road.  Motion carried.

7.    Award bid for ½ Ton Pick Up Truck

See attached sheet.

8.    2011 Birkebeiner event request for assistance

Motion by Maki, second by Schleeter to approve the closing of CTH OO on February 26, 2011 from 8:30 am until 2:30 pm.  Motion carried.

The request for assistance in the placing and removal of snow on Main Street was tabled to the January meeting.  The Highway Commissioner will talk with Ned Zuelsdorff from the American Birkebeiner Foundation and John McCue from the City of Hayward in regards to the assistance.

9.    Contracting for continued training and closing of 2010 Highway books

Motion by Maki, second by Schleeter to authorize Highway Commissioner to contract with Gemini or Anderson Hager and Moe to hire a qualified person to assist with the 2010 Highway Department year end closing not to exceed 120 hours.  Motion carried.

10.    Commissioner’s Report

Gary indicated that the crew is brushing on the state right of way.  Gary indicated that the employees attended the Safety Training on November 18, 2010 and employees received valuable information to be used on the job.  Gary indicated there were two public meetings in regards to the construction to be completed in 2011 on CTH E and CTH T.  Gary received a bid from Floor to Ceiling for the Highway office flooring.  The bid was in the amount of $5,631.00.  Motion by Olson, second by Schleeter to get additional bids.  Motion carried.  Motion by Olson, second by Schleeter to accept the Commissioner’s Report.  Motion carried.

11.    September Financial Statement

Motion by McCoy, second by Schleeter, to approve the September financial statement.  Motion carried.

12.    Old Business

Updates were provided on the new fuel system.  The fuel system has been installed and in full operation.  A request for a new estimate for the wireless camera system has not been received to date. 

13.    Other matters for discussion only

October financial statement was provided for committees review.

14.    Out of County Travel

None

15.    Review and approve November bills

Motion by Maki, second by Schleeter to approve the November bills.  Motion carried.

16.    Adjournment

Motion by Maki, second by Olson to adjourn at 8:24 p.m.  Motion carried.
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ATTACHMENT

2010
December 6, 2010

1/2 TON PICK UP TRUCK


LINK MOTORS      

2011 FORD F150 CREW CAB XL 4X4        2011 FORD F150 SUPER CAB XL 4X4         
BASE PRICE                $25,740.00            BASE PRICE               $26,815.00
TRADE         $  5,000.00            TRADE        $  5,000.00
NET PRICE         $20,740.00            NET PRICE                  $21,815.00


DON JOHNSON MOTORS

2011 CHEVROLET SILVERADO 1500 EXTENDED CAB 4X4   
BASE PRICE        $28,849.00
TRADE        $  9,446.00                  
NET PRICE        $19,403.00


NORTHTOWN FORD

2011 FORD F150 EXTENDED CAB 4X4           
BASE PRICE                            $25,108.05
TRADE                            $  5,000.00
NET PRICE                            $20,108.05



Motion by Olson, second by Maki to award the bid to Don Johnson Motors.  Motion carried.