Meeting Agendas & Minutes

County Board 09/16/2010

Last Updated 10/12/2010 3:23:13 PM


minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, September 16, 2010, 6:30 p.m., Large Courtroom, Sawyer County Courthouse

 

Chairman Hal Helwig called the September meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows:

present

district

supervisor - T = Town, V = Village, C = City, W = Ward

x

01

Dale Schleeter – T of Lenroot W 1 and 2

x

02

Kathy McCoy – T of Lenroot W 3, T of Round Lake W 1, T of Spider Lake

 

03

Ken Maki – T of Hayward W 3 and 4

x

04

Walter Jaeger – T of Hayward W 1 and 2

x

05

Fred Zietlow – T of Hayward W 5 and 6

x

06

Dean Pearson – C of Hayward W 1 and 2

x

07

Thomas W. Duffy – C of Hayward W 3 and 4

x

08

Bruce Paulsen – T of Bass Lake W 1 and 2

x

09

Charles Gundersen – T of Bass Lake W 3 and 4

x

10

Hal Helwig – T of Couderay W 2, T of Sand Lake

x

11

James Bassett – T of Couderay W 1, T of Edgewater, T of Meteor, V of Couderay

x

12

Ron Kinsley – T of Hunter W 2, T of Ojibwa, T of Radisson W 1, V of Radisson

x

13

Melvin Olson – T of Draper, T of Hunter W 1, T of Round Lake W 2, T of Winter W 2

x

14

Dale Thompson – T of Meadowbrook, T of Radisson W 2, T of Weirgor, V of Exeland

x

15

Warren Johnson – T of Winter W 1, V of Winter

 

The agenda for the meeting was presented as follows:

01.  Call to order, roll call, Pledge of Allegiance, meeting agenda, audience recognition

02.   Minutes of the meeting of August 19, 2010

03.   Economic Development and Planning Committee report, including recommendation to approve $5,806 towards Stone Lake Lions Park improvement project

04.   Courthouse Committee report, including:

·         appointments to Sawyer County Land Information Council

·         agreements with Applied Data Consultants for transition of Sawyer County’s GIS mapping website to WGXtreme version

·         request for temporary employee during medical leave – Register in Probate/Juvenile Court Clerk

05.  Property Address System Committee report, including:

·         property address system duplicate road names

·         inclusion of emergency service network on County website portal

06.  Zoning and Conservation Committee report, including Aquatic Invasive Species Intern increase in hours

07.  Highway Committee report, including:

·         resolution supporting transportation revenues to be used for transportation purposes

·         recommendation to fill Highway Office Manager position

08.  Health and Human Services Board report, including recommendations to:

·         fill Public Health Nurse positions

·         hire a former nurse as a part-time, limited-term employee until the vacancies are filled

·         to pay off loan for Transition House

09.  Finance Committee report, including:

·         transfer of funds to District Attorney’s budget for expert witness fees

·         delivery of County mail to Courthouse

·         transfer of funds for repair or replacement of County Surveyor GPS unit

10.  Correspondence, reports from conferences and meetings, other matters for discussion only

11.  Closed session, pursuant to section 19.85(1)(g) for discussion of litigation involving Sawyer County (Round Lake Property Owners Association v. Sawyer County)

 

Motion by Kinsley, 2nd by Bassett, to approve the meeting agenda as presented.  Motion carried.

 

Motion by Kinsley, 2nd by Bassett, to approve the August 19, 2010 meeting minutes.  Motion carried.

 

Economic Development and Planning Committee Vice-Chair Thomas W. Duffy presented the Committee’s recommendation to approve a County contribution of $5,806 for the first year of a revised Stone Lake Lions Park improvement project and that the funds come from the Sawyer County Environmental Impact Fund.  [A funding proposal for improvements to the park was previously made to the County with the County Board approving a one-time County contribution of $17,000 on March 18, 2010.  The primary purpose of the initial project was to provide water and sewer and to modernize the park facilities. The approval of the $17,000 contribution was contingent on the balance of the necessary funds being approved by other entities named in the request. As Washburn County did not approve their requested contribution, the project was revised and a new plan submitted without the sewer and water extension.]  The revised request, presented to the Economic Development and Planning Committee by Stone Lake Lions Club member John Saunders, was for Sawyer County to contribute $5,806 for year one and $5,806 for year two with no contingencies regarding other participants.  The Finance Committee recommends County Board approval of the Economic Development and Planning Committee recommendation for a contribution of $5,806 with a moratorium on any additional expenditures being made from the Environmental Impact Fund until the current policy for approval of expenditures from that fund is reviewed and approved.  Motion by Bassett, 2nd by Thompson, to approve the Finance Committee recommendation.  Motion carried.  

 

The Board reviewed the Courthouse Committee recommendation for the following appointments to the Sawyer County Land Information Council:  Register of Deeds Paula Chisser, County Treasurer Dianne Ince, Land Records Department Director Robyn Thake, Real Property Lister Colleen Schott, a County Board member (either Tom Duffy or Dean Pearson), a realtor (either Tom Berlage or Gary Nathan), 911 Coordinator Rose Lillyroot, County Surveyor Dan Pleoger, Geographic Information System Specialist Brian DeVries, and citizen members Ben Niemann and Fred Goold.  County Board Chair Hal Helwig suggested that the usual procedure of advertising a vacancy for citizen members of County committees be followed.  Motion by Kinsley, 2nd by Paulsen, to follow that procedure by advertising vacancies for the 2 citizen members of the Sawyer County Land Information Council.  Motion carried.

 

The Board reviewed the Courthouse Committee recommendation to approve agreements with Applied Data Consultants (ADC) for the development and implementation and for a service agreement for transition of Sawyer County’s GIS mapping website to ADC’s WGXtreme version.  Land Records Department Director Robyn Thake had presented the Courthouse Committee with the recommendation of an employee land information group to approve the agreements.  Motion by Kinsley, 2nd by Johnson, to approve the recommendation.  Motion carried.

 

The Board reviewed the Courthouse Committee report that Circuit Court Judge Gerald Wright advised the Committee that the Register in Probate/Juvenile Court Clerk has returned from a medical leave following surgery and that Ricki Briggs, who is retired but had previously performed the duties of that position, filled in during the absence.  Judge Wright had requested and the County Board approved, at their August meeting, hiring Ms. Briggs on a temporary basis for up to 20-30 hours a week with the rate of pay to be $16.82 per hour.  The approval was until the September County Board meeting.  At the Courthouse Committee meeting held September 7, 2010 Judge Wright advised the Committee that additional medical leave may be necessary and requested that the authorization to utilize Ms. Briggs to fill in be extended as necessary.  The Committee determined to refer the request to the County Board for authorization.  The Personnel and Administrative Committee recommends County Board approval to extend the authorization, as necessary, through the end of 2010.  Motion by Bassett, 2nd by Johnson, to approve the Personnel and Administrative Committee recommendation.  Motion carried.

 

Property Address System Committee Chair Dale Schleeter introduced Sawyer County 911 Coordinator Rose Lillyroot who reviewed with the Board a list of the duplicate road names in Sawyer County.  The Board discussed the problems which have been presented by having duplicate road names in responding to calls for emergency services and reviewed a Wisconsin Court of Appeals decision (Liberty Grove Town Board v. Door County Board of Supervisors) which held that although a town has initial authority to name town roads, the town’s authority is subject to the county’s discretionary authority to establish a road-naming and numbering system for the specific purpose of aiding in fire protection, emergency services, and civil defense.  Motion by Schleeter, 2nd by Pearson, to request that the Property Address System Committee develop a process to notify and work with the towns, villages, and city to eliminate the duplicate road names in Sawyer County.  Motion carried.

 

The Board reviewed the Property Address System Committee recommendation to approve including the emergency services network on Sawyer County’s website land records portal.  Motion by Thompson, 2nd by Johnson, to approve the recommendation.  Motion carried.

 

Zoning and Conservation Committee Chair James Bassett and Sawyer County Aquatic Invasive Species Coordinator Kristy Maki presented the Zoning and Conservation Committee recommendation to approve an extension in hours (approximately 8 more weeks) for the summer intern working under a grant on aquatic invasive species projects, with expenditures for the intern position not to exceed $10,500.  The grant for the project includes a budget item for the secretary and intern salaries in one line.  There is $11,000 remaining in that line.  Ms. Maki had requested that the intern be allowed to keep working as there are 8 lakes left to survey and more GIS mapping work could be completed.  The Personnel and Administrative Committee approved the recommendation.  Motion by Johnson, 2nd by Jaeger, to approve the recommendation.  Motion carried.

 

Highway Committee Chair Ron Kinsley presented the Committee recommendation to approve the following resolution:

RESOLUTION  # 12-2010

SUPPORTING TRANSPORTATION REVENUES TO BE USED FOR TRANSPORTATION PURPOSES

     WHEREAS, according to the Legislative Fiscal Bureau, over the past decade, the state of Wisconsin has transferred approximately $1.2 billion from the state's segregated transportation fund to the state's general fund and replaced it with approximately $800 million in General Obligation (GO) bonds. Thereby, reducing the amount available for transportation purposes by approximately $400 million.

     WHEREAS, Wisconsin's practice of transferring money from the segregated transportation fund to the general fund has eroded the public's confidence that the "user fees" they pay through the state gasoline tax and vehicle registration fees will be used for their intended purpose; and

     WHEREAS, Wisconsin's practice of replacing the dollars transferred from the state's segregated transportation fund with GO bonds puts our state in the precarious position of bonding to fund ongoing operations; and

     WHEREAS, the Pew Center on the States recently released a report that included Wisconsin as having one of the ten worst budget situations in the country and specifically cited transferring money from the transportation fund to fund ongoing operations as an example of one of the practices that has put Wisconsin in such an untenable position; and

     WHEREAS, the debt service for these bonds will have to be paid for out of the state's general fund which hinders its ability to fund other programs like Shared Revenue, Youth Aids, Community Aids and courts in the future; and

     WHEREAS, using the states general obligation (GO) bonds in this way has hurt the state's bond rating. A report issued by CNN in 2009 listed Wisconsin as having the second worst GO bond rating in the country; and

     WHEREAS, gas tax and vehicle registration fees comprise over 90% of the state's segregated transportation account. Revenues from these two sources have been declining and are inadequate to meet the existing transportation needs in this state; and

     WHEREAS, Wisconsin's transportation infrastructure is a fundamental component in its ability to attract and retain business and produce jobs; and

     WHEREAS, providing constitutional protection much like our neighbors in Minnesota, Iowa, Michigan and Ohio already have is the only way to ensure that this practice will not continue;

     NOW, THEREFORE, BE IT RESOLVED by the Sawyer County Board of Supervisors that the Sawyer County Board of Supervisors representing the citizens of Sawyer County support a Constitutional amendment to the Wisconsin Constitution that ensures segregation of the Transportation and all Transportation revenues are used solely for Transportation purposes.

    BE IT FURTHER RESOLVED that the County Clerk is directed to provide a copy of this resolution to the Wisconsin Counties Association and all State representatives and Senators representing portions of Sawyer County.

 

Motion by Kinsley, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

Highway Committee Chair Ron Kinsley presented the Committee recommendation to fill the vacant Highway Department Office Manager position to be advertised with a wage of $17 to $19 per hour depending on qualifications.  The Personnel and Administrative Committee approved the recommendation.  Motion by Schleeter, 2nd by McCoy, to approve the recommendation.  Motion carried.

 

Health and Human Services Board Vice-Chair Ron Kinsley presented the Health and Human Services Board recommendation to fill 2 vacant Public Health Nurse positions.  The Personnel and Administrative Committee approved the recommendation.  Motion by Bassett, 2nd by Zietlow, to approve the recommendation.  Motion carried.

 

Health and Human Services Board Vice-Chair Ron Kinsley presented the Health and Human Services Board recommendation to authorize that retired Public Health Nurse Paulette Dunster be asked to fill in temporarily, part-time (20 hours a week), until the 2 vacant Public Health Nurse positions are filled.  The Personnel and Administrative Committee approved the recommendation.  Motion by Bassett, 2nd by Thompson, to approve the recommendation.  Motion carried.

 

The Board reviewed the Health and Human Services Board recommendation to approve using $132,380 from the Sawyer County W-2 Special Revenue Fund balance of $508,802 to pay off the loan used to purchase and improve the Transition House located on Greenwood Lane in the City of Hayward.  The Finance Committee approved the recommendation.  Motion by Bassett, 2nd by Duffy, to approve the recommendation.  Motion carried by unanimous voice vote.

 

Finance Committee Chair Warren Johnson presented the Committee recommendation to approve a request from Sawyer County District Attorney Thomas E. Van Roy for the transfer of an additional $9,000 to $11,500 into the District Attorney Account of the General Fund of the 2010 Sawyer County Budget for additional witness fees (medical examiner) required for the prosecution of trials in 2010.  The Finance Committee recommends approval of the transfer and expenditure of an amount not to exceed $11,500 from the Contingency Fund Account to the District Attorney Account of the General Fund of the 2010 Sawyer County Budget to pay for the additional witness fees, as necessary.  Motion by Bassett, 2nd by Paulsen, to approve the recommendation.  Motion carried by unanimous voice vote.

 

The Board discussed the proposal to install post office boxes in the Courthouse as an option to departments renting boxes at the post office.  A report indicated that the total of annual post office box rent paid by County departments is $1,144.  Hayward Postmaster Kathy Mohs was present at a meeting of the Finance Committee and indicated that the post office is willing to deliver the mail to a location in the Courthouse and to sort the mail, providing that each office is individually identified by a suite number.  Certified mail would be delivered to each office.  Ms. Mohs estimated that mail delivery to the Courthouse would be by 9:30 or 10:00 a.m. and indicated that Sawyer County would need to install the mailbox units purchased from a private vendor.  Maintenance Department Supervisor Dennis Erickson developed options for the location and installation of post office mail boxes at the Courthouse and at the Sawyer County Law Enforcement Center and provided an estimate of the cost of the installations.  Finance Committee Chair Warren Johnson reported that the Committee will inquire as to whether the U.S. Post Office would deliver department mail directly to the department offices as an option to installing a department mail box at one or two locations.  County Treasurer Dianne Ince had requested Finance Committee approval for her office to continue renting a mailbox at the Post Office to allow for the collection of mail at a time each day earlier than delivery would be to the Courthouse.  The Finance Committee recommends proceeding with the option of having mail delivered to the Courthouse, except to exempt the County Treasurer’s Office for at least the 1st year.  Motion by Bassett, 2nd by Paulsen, to approve the recommendation.  Motion carried.

 

Finance Committee Chair Warren Johnson presented the Committee’s recommendation to approve County Surveyor Dan Pleoger’s request for approval to transfer an amount not to exceed $10,000 from the Contingency Fund Account to the County Surveyor Account of the General Fund of the 2010 Sawyer County Budget to expend for the repair or replacement of a Geographic Positioning System (GPS) unit that has not been working properly.  Motion by Kinsley, 2nd by Bassett, to approve the recommendation.  Motion carried by unanimous voice vote.

 

Finance Committee Chair Warren Johnson reported that the Committee approved requesting proposals for the audit of Sawyer County’s financial statements of governmental activities, the business-type activities, each major fund, and the aggregated remaining fund information as of and of the year ended December 31, 2010; advertising the request for proposals in both Sawyer County newspapers, the Wisconsin Counties Association magazine, and on the County’s website; and providing a copy of the request for proposals to accounting firms providing audit services to surrounding counties.  Proposals would be due by December 1, 2010.

 

Motion by Bassett, 2nd by Kinsley, to convene into closed session, pursuant to section 19.85(1)(g), Wisconsin Statutes, for discussion of litigation involving Sawyer County (Round Lake Property Owners v. Sawyer County).  Motion carried by unanimous voice vote.

[Minutes of closed sessions are kept in a confidential file in the County Clerk’s Office.]

Motion by Bassett, 2nd by Zietlow, to reconvene into open session.  Motion carried.

 

Motion by Johnson, 2nd by Kinsley, to adjourn the meeting.  Motion carried.

 

 

Minutes prepared by County Clerk Kris Mayberry