Meeting Agendas & Minutes

County Board 06/17/2010

Last Updated 7/8/2010 7:23:34 AM


minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, June 17, 2010, 6:30 p.m., Assembly Room, Sawyer County Courthouse

 

County Board Chair Hal Helwig called the June meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows:

present

district

supervisor - T = Town, V = Village, C = City, W = Ward

x

01

Dale Schleeter – T of Lenroot W 1 and 2

x

02

Kathy McCoy – T of Lenroot W 3, T of Round Lake W 1, T of Spider Lake

x

03

Ken Maki – T of Hayward W 3 and 4

x

04

Walter Jaeger – T of Hayward W 1 and 2

x

05

Fred Zietlow – T of Hayward W 5 and 6

x

06

Dean Pearson – C of Hayward W 1 and 2

 

07

Thomas W. Duffy – C of Hayward W 3 and 4

x

08

Bruce Paulsen – T of Bass Lake W 1 and 2

x

09

Charles Gundersen – T of Bass Lake W 3 and 4

x

10

Hal Helwig – T of Couderay W 2, T of Sand Lake

x

11

James Bassett – T of Couderay W 1, T of Edgewater, T of Meteor, V of Couderay

x

12

Ron Kinsley – T of Hunter W 2, T of Ojibwa, T of Radisson W 1, V of Radisson

x

13

Melvin Olson – T of Draper, T of Hunter W 1, T of Round Lake W 2, T of Winter W 2

x

14

Dale Thompson – T of Meadowbrook, T of Radisson W 2, T of Weirgor, V of Exeland

x

15

Warren Johnson – T of Winter W 1, V of Winter

 

The agenda for the meeting was presented as follows:

01.  Call to order, roll call, Pledge of Allegiance, meeting agenda, recognition of service – Nate Delong

02.  Minutes of the meeting of May 20, 2010 and May 27, 2010

03.  Indianhead Community Action Agency presentation

04.  Zoning Committee report, including petition for change of zoning for parcel in the Town of Hayward

05.  Economic Development and Planning Committee report, including:

·         opposition to Wisconsin Department of Natural Resources decision to stop seedling production at Hayward Tree Nursery

·         Wisconsin Counties Association resolution supporting independent study of Wisconsin’s economic development competitiveness and positioning

06.  Forestry Committee report, including recommendation to approve American Birkebeiner Foundation proposal to construct warming shelter and storage building on County property at Birkebeiner Trail crossing of Boedecker Road

07.  Courthouse Committee recommendation for scheduling the Survey Department to work four ten-hour days a week

08.  Health and Human Services Board report, including:

·         resolution regarding nurse practitioners dispensing medications

·         policy prohibiting smoking on County property

·         request to fill vacancy – Public Health Department Supervisor and Public Health Officer position

·         additional compensation for Public Health Nurse serving as interim Public Health Officer

09.  Zoning and Conservation Committee report, including:

·         2010 Sawyer County land sale

·         wildlife damage program plan of administration

10.  Public Safety Committee report, including resolution to participate in regional hazard mitigation planning process

11.  Finance Committee report, including:

·         Anderson Hager Moe proposal for audit services for 2009

·         memorandum of understanding with LCO for utilization of gaming funds, including proposed amendment

·         U.S. Department of Interior  determination regarding whether to acquire property outside LCO Reservation in trust

·         transfer of funds for amount exceeding appropriation for publication of 2005 delinquent property tax

12.  Personnel and Administrative Committee report, including:

·         updates to Personnel Administrative Policies (please bring materials provided at May meeting)

·         amendments to flexible benefits plan master plan document and summary plan description with benefit plan administrators to reflect changes made by Internal Revenue Service

13.  Highway Department report, including Hayward Library request for gravel

14.  Correspondence, reports from conferences and meetings, other matters for discussion only

 

Motion by Zietlow, 2nd by Johnson, to approve the meeting agenda as presented.  Motion carried.

 

County Board Chair Hal Helwig introduced Indianhead Community Action Agency (ICAA) Executive Director Brett Gerber.  Mr. Gerber reviewed the multiple services provided by ICAA, including the administration of Sawyer County’s Community Development Block Grant housing rehabilitation program and programs for housing weatherization, emergency furnace repair and replacement, housing rehabilitation, down payment assistance, neighborhood stabilization (foreclosure rehabilitation), rental housing development, head start services, clothing and food assistance, and emergency household, rental, utility, legal, garden, and supportive home care assistance.

 

Motion by Kinsley, 2nd by Bassett, to approve the minutes of the May 20, 2010 and May 27, 2010 meetings.  Motion carried.

 

 

Zoning and Conservation Dept. Director Dale Olson presented the following Zoning Committee report:

The Sawyer County Zoning Committee, having held a public hearing on May 21, 2010, pursuant to Section 59.69 (5) (e), Wisconsin Statutes, notice thereof having been given as provided by law and being duly informed of the facts pertinent to the proposed changes, hereby recommends that the petitions described as follows be approved:

 

TOWN OF HAYWARD

1)  Jodell R. Petit. Part the NW ¼ NE ¼, S 29, T 41N, R 8W, excepting the west 341 feet, Part of Parcel 1204; Doc #320603. Approximately 22.55 acres to be rezoned out of the total 32.55 acres. Change from District Agricultural One to District Residential/Recreational One. Purpose of request is to construct a residential structure for possible sale. The Town Board has approved the application with additional comments.  The Committee recommends approval of the application with the stipulation that it is subject to the Town of Hayward Comprehensive Planning Committee changing their plan and the condition that the lots created are 2 acres plus or minus the 5%.  Findings of Fact: It would not be damaging to the rights of others or property values. It’s surrounded on three sides by residential property.   It was indicated that the Town of Hayward Comprehensive Planning Committee did change their plan.

 

Motion by Zietlow, 2nd by Bassett, to approve the Zoning Committee recommendation.  Motion carried.

 

The Board reviewed the Sawyer County Land Sale Notice for Bids Due August 6, 2010 and the Sawyer County land sale list for the summer of 2010.  The notice provides the terms and conditions of the sale.  The list includes 53 parcel of real estate and establishes a minimum bid for each parcel.

 

Zoning and Conservation Committee Chair James Bassett presented the Committee recommendation to approve a Wisconsin Wildlife Damage Program Plan of Administration for Sawyer County for 2010-2015 which provides for Sawyer County’s participation in the Wildlife Damage Abatement and Claims Program (WDACP) established under section 29.889 of the Wisconsin Statutes and chapter NR12 of the Wisconsin Administrative Code.  Motion by Paulsen, 2nd by Zietlow, to approve the recommendation.  Motion carried.

 

Economic Development and Planning Committee Chair Ken Maki reported that the Committee will hold a meeting on Friday, June 25, 2010, beginning at 11:00 a.m.  The meeting agenda will include addressing the decision of the Wisconsin Department of Natural Resources to end the production of tree seedlings at the Wisconsin Department of Natural Resources Tree Nursery.  Wisconsin State Senator Robert Jauch will be present to hear the concerns of the Committee and the community regarding the decision.  Representatives of the Wisconsin Department of Natural Resources will also be present. 

 

Economic Development and Planning Committee Chair Ken Maki presented the Committee’s recommendation to approve the following resolution:

RESOLUTION #8-2010

SUPPORTING AN INDEPENDENT STUDY OF WISCONSIN’S

ECONOMIC DEVELOPMENT COMPETITIVENESS AND POSITIONING

     WHEREAS, Sawyer County understands the Wisconsin Economic Development Association (WEDA), Competitive Wisconsin, Inc., (CWI) the Wisconsin Counties Association (WCA), and the Wisconsin Economic Development Institute (WEDI) are all Wisconsin-based statewide organizations which have agreed to collaboratively conduct a research project that examines Wisconsin’s overall regional, national, and global economic development competitiveness and positioning; and,

     WHEREAS, Sawyer County understands the Wisconsin Economic Development Competitiveness and Positioning Study will analyze Wisconsin’s capacity to retain and expand existing businesses, and attract new business investment in a changing economic climate; and,

     WHEREAS, Sawyer County understands the Wisconsin Economic Development Competitiveness and Positioning Study will offer program and policy recommendations to align and advance local, regional, and statewide economic development efforts in Wisconsin; and,

     WHEREAS, Sawyer County understands the Wisconsin Economic Development Competitiveness and Positioning Study will create the framework for a new, bold statewide economic development plan; and,

     WHEREAS, Sawyer County understands the Wisconsin Economic Development Competitiveness and Positioning Study will be prepared by an independent third-party consulting firm with significant national experience in economic development policy, planning, siting, recruiting, expansion, innovation, industry clusters, and comparative market analysis; and,

     WHEREAS, Sawyer County understands the Wisconsin Economic Development Competitiveness and Positioning Study will be publicly released and presented in numerous venues throughout Wisconsin in 2010; and,

     WHEREAS, WEDA, CWI, and WCA have requested support for the Wisconsin Economic Development Competitiveness and Positioning Study from organizations and governmental agencies interested in supporting economic development; and,

     WHEREAS, Sawyer County wishes to support economic development initiatives which result in improved economic conditions and business growth throughout the State of Wisconsin; and,

     WHEREAS, Sawyer County authorizes this resolution in lieu of financial support to WEDA, CWI, and WCA in pursuit of this initiative.

     NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Sawyer County it hereby supports and endorses preparation of the Wisconsin Economic Development Competitiveness and Positioning Study, conducted by the Wisconsin Economic Development Association (WEDA), Competitive Wisconsin, Inc., (CWI) and the Wisconsin Counties Association (WCA), with support from the Wisconsin Economic Development Institute (WEDI); and

     BE IT FURTHER RESOLVED, that Sawyer County believes the public policy discussion regarding the state’s investments in the area of economic development should occur during the 2010 Wisconsin gubernatorial election.

 

Motion by Maki, 2nd by Johnson, to approve the recommendation.  Motion carried.

 

Forestry Committee Chair Dean Pearson presented the Committee recommendation to approve American Birkebeiner Ski Foundation request to approve the construction of a building to serve as a warming hut, with equipment storage, on County property at the Birkebeiner Trail crossing of Boedecker Road.  Motion by Zietlow, 2nd by Johnson, to approve the recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter presented the Committee recommendation to approve a proposed side letter of agreement with the Courthouse employee bargaining unit for an alternative summer month work schedule (four ten-hour days a week) for the Deputy County Surveyor and Survey Technician positions.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Bassett, 2nd by Kinsley, to approve the recommendation.  Motion carried.

 

County Board member James Bassett presented the recommendation of the Health and Human Services Board to approve the following resolution:

RESOLUTION #9-2010

CURRENT STATUTE ON NURSE PRACTITIONER DISPENSING MEDICATIONS

     Whereas: In the state of Wisconsin a Nurse Practitioner cannot dispense medications unless they are over thirty (30) miles away from the closest pharmacy. S. N8.09 (2).

     Whereas: Nurse Practitioners working independently, without a Physician on site, are usually situated in a rural and lower income area.

     Whereas: A large amount of the local residents in rural areas have trouble getting transportation to a pharmacy.

     Whereas: It is a terrible burden to leave a doctor's office, travel up to thirty (30) miles, and wait in a pharmacy to receive your prescription, while being ill.

     Whereas: People who are ill and possibly contagious should not expose themselves to the public.

     Whereas: The nearest pharmacy is just less than thirty (30) miles away from The Marshfield Clinic (Radisson) and current state law does not allow Nurse Practitioners to dispense medications unless they are over thirty (30) miles away from the closest pharmacy.

     Whereas: This makes it difficult for residents to obtain their prescriptions in a timely manner.

     Whereas: The area residents are best served when a Nurse Practitioner is able to dispense medications, on-site for acute conditions.

     Therefore be it resolved: The Sawyer County Board of Supervisors implores the legislators to address this problem by asserting an exception or modification to the current statute be made to allow the Nurse Practitioners in the state of Wisconsin to dispense medications as they see fit to best care for their patients.

 

Motion by Kinsley, 2nd by Schleeter, to approve the recommendation.  Motion carried.

 

Health and Human Services Board Chair Kathy McCoy presented the Health and Human Services Board recommendation to approve the following policy regarding smoking on County property:

 

--------------------------------------------------------------------------

 

Sawyer County Smoke- Free Campus

 

Scope:

Employees, Visitors, and Contracted Services

 

Purpose:

The purpose of this policy is to protect residents, visitors, employees, and contracted services staff from the health hazards of exposure to secondhand tobacco smoke.  Sawyer County Government is committed to providing a safe and healthy environment by prohibiting smoking in county facilities and vehicles, vehicles parked on county grounds, and on the county campus physical grounds.  The need for such an effort has never been as great as it is now in the light of Surgeon General’s Report on The Health Consequences of Involuntary Exposure to Tobacco Smoke, and the harmful effects of tobacco usage.  Many millions of Americans, both children and adults, are still exposed to secondhand smoke.  Scientific evidence indicates there is no safe amount of exposure to the toxins in secondhand smoke.

 

Definitions:

This policy covers any product containing tobacco that is smoked, or inhaled.  This includes but is not limited to: the act of lighting, smoking, or carrying a lighted cigarette, cigar, or pipe tobacco.

Facilities

This policy covers any building or part of a building that is owned or leased by Sawyer County, including: Court House, Highway offices, Highway garages, Law enforcement, Leased space and Airport.

Campus Grounds

The physical grounds in which a county building is located between public roadways in all directions or identified property lines when roadways are not utilized as property lines.  This includes but is not limited to:  sidewalks, parking lots/structures, and identified green spaces.  Vehicles parked on any Sawyer County grounds, as well as Sawyer County owned vehicles off property, are include in the smoke-free policy.

 

Exceptions:

Sawyer County Fairgrounds, Forest Lands and Park Lands.

 

Certain religious groups may request to burn tobacco as part of their religious/spiritual practices.  This will be allowed with prior approval from the Sawyer County Clerk.

 

Policy:

1.         The smoking of tobacco products (cigarettes, cigars, pipes etc.) is prohibited in building, grounds surrounding buildings, parking lots, or vehicles.  (See exceptions)

2.         Signs will be posted at strategic locations around the facilities to notify staff, visitors and contracted services of this policy.

3.         All employees are encouraged to communicate this policy with courtesy and diplomacy to others.

4.         Tobacco treatment alternatives will be offered to employees. 

 

Enforcement

1.         Anyone seen using tobacco products must be informed of the policy and asked to refrain from tobacco use.

 

Smoking Cessation Education

The County will assist anyone who wishes to quit.  Public Health will provide smoking cessation information, referral to treatment services including those offered by local health care providers and the Wisconsin Tobacco Quitline.

 

--------------------------------------------------------------------------

 

The Personnel and Administrative Committee concurs with the recommendation.  Motion by Kinsley, 2nd by Johnson, to approve the recommendation.  Motion carried.  Mr. Bassett and Mr. Zietlow voted no.

 

Health and Human Services Board Chair Kathy McCoy presented the Health and Human Services Board recommendation to approve filling the vacant Public Health Supervisor/Public Health Officer position.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Kinsley, 2nd by Schleeter, to approve the recommendation.  Motion carried.

 

Health and Human Services Board Chair Kathy McCoy presented the Health and Human Services Board recommendation to approve the appointment of Public Health Nurse Eileen Simack as the interim Public Health Officer with an additional $2 per hour being paid to her during that appointment.  The Personnel and Administrative Committee concurs with the recommendation.  Motion by Maki, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

Public Safety Committee Chair Fred Zietlow presented the Committee recommendation to approve the following resolution:

RESOLUTION #10-2010

TO PARTICIPATE IN A REGIONAL HAZARD MITIGATION PLANNING PROCESS

     WHEREAS, ­­­­­­­­­­­­­­­­­­Sawyer County desires to participate in the development of a regional hazard mitigation plan as established under the Hazard Mitigation Act of 2000; and

     WHEREAS, ­­­­­­­­­­­­­­­­­­Sawyer County authorizes the Northwest Regional Planning Commission (NWRPC) to submit an application to the Pre-Disaster Mitigation Grant Program (PDM) on behalf of  ­­­­­­­­­­­­­­­­­­Sawyer County and it’s project partners to develop a  Regional Hazard Mitigation Plan; and

     WHEREAS, the Regional Hazard Mitigation Plan shall be an intergovernmental planning process including all local governmental units in ­­­­­­­­­­­­­­­­­­Sawyer County; and

     WHEREAS, the Act, as part of the planning process, requires public involvement and local coordination among neighboring local units of government and businesses; and

     WHEREAS, the plan must include a risk assessment including past hazards, hazards that threaten the county, maps of hazards, an estimate of structures at risk, estimate of potential dollar losses for each hazard, a general description of land uses and development trends; and

     WHEREAS, the plan must include a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and

     WHEREAS, the plan must include a maintenance or implementation process including plan updates, integration of plan into other planning documents and how the County will maintain public participation and coordination; and

     WHEREAS, approval of the hazard mitigation plan will make the county eligible to receive Hazard Mitigation Grant Program (HMGP) project grants; and

     WHEREAS, the draft plan will be shared with Wisconsin Emergency Management (WEM) for coordination of state agency review and comment on the draft.

     NOW THEREFORE BE IT RESOLVED, that Sawyer County is committed to completing a Regional Hazard Mitigation Plan and to support the Northwest Regional Planning Commission’s application to the Pre-Disaster Mitigation Grant Program.

     BE IT FURTHER RESOLVED, that Sawyer County agrees to participate in the preparation of a Regional Hazard Mitigation Plan for Sawyer County and designates the Northwest Regional Planning Commission as the planning agency responsible for the preparation of the plan.

 

Motion by Bassett, 2nd by Zietlow, to approve the recommendation.  Motion carried.

 

Finance Committee Chair Warren Johnson presented the Committee recommendation to approve Anderson, Hager, & Moe’s proposal for audit and accounting services for the year ending December 31, 2009 with an estimated cost of between $45,250 and $49,950.  The proposal was amended at the Committee’s direction to provide that Anderson, Hager, & Moe is required to discuss with the County any anticipated need for additional time and fees that might exceed $49,950 and to require that the final audit be delivered prior to August 31, 2010.  Motion by Zietlow, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

The Board reviewed the intergovernmental memorandum of understanding between the Lac Courte Oreilles Band of Lake Superior Chippewa Indians and Sawyer County regarding the use in Sawyer County of the first $100,000 of the annual amount of gaming funds pursuant to the terms of the current gaming compact between the Lac Courte Oreilles Band of Lake Superior Chippewa Indians and the State of Wisconsin.  The Board also reviewed the Finance Committee recommendation to approve an amendment to the memorandum of understanding proposed by LCO attorney Paul Shagen that would provide that the memorandum shall automatically renew for successive one-year terms unless either party provides the other with written notice of intent to terminate at least 90 days prior to the anniversary of the effective date.  Without a memorandum of understanding between the Lac Courte Oreilles Band of Lake Superior Chippewa Indians and Sawyer County in effect the $100,000 would be forfeited to the State of Wisconsin.  The Lac Courte Oreilles Tribal Governing Board has already approved the amendment.  Motion by Bassett, 2nd by Thompson, to approve the amendment.  Motion carried.

 

The Board reviewed a letter from the U.S. Department of Interior Bureau of Indian Affairs regarding the department’s consideration of an application from the Lac Courte Oreilles Band of Lake Superior Chippewa Indians (LCO) to acquire 36.61 acres of land (part of the SW1/4SW1/4, Section 28, Township 41 North, Range 8 West) located in the Town of Hayward (across County Highway B from the LCO Casino), County of Sawyer, State of Wisconsin.  The property would be held in trust for LCO and is outside the boundaries of the Lac Courte Oreilles Reservation.  The Secretary of the Interior has the discretionary authority to acquire the property in trust.  Title 25 CFR Section 151.11(d) requires the Secretary to contact state and local governments and provides that each will be given 30 days to comment on the acquisition’s potential impacts on regulatory jurisdiction, real property taxes, and special assessments.  The Finance Committee recommends that the County Board oppose the application as the property is outside the boundaries of the LCO Reservation and the proposed use is contrary to the Sawyer County and Town of Hayward comprehensive plans; because the acquisition would negatively affect the real property tax revenues of Sawyer County and other local taxing authorities while those entities continue to provide services to the property; and because it has not been shown that educational, social, or cultural benefits would result from the acquisition.  Motion by Bassett, 2nd by Zietlow, to approve the Finance Committee recommendation to oppose the application.  Motion carried.  Ms. McCoy voted no.

 

Finance Committee Chair Warren Johnson presented County Treasurer Dianne Ince’s request for approval of the transfer of $1,705 from the Contingency Fund Account to the County Treasurer’s Account of the General Fund of the 2010 Sawyer County Budget as the amount exceeding the appropriation for the expenses of publication of the list of 2005 delinquent property taxes.  Motion by Bassett, 2nd by Johnson, to approve the recommendation.  Motion carried by unanimous voice vote.

 

Human Resource Manager Carol Larson presented the Personnel and Administrative Committee recommendation from their meeting held May 14, 2010, to approve proposed amendments to the Sawyer County Personnel Administration Policies.  The most significant of the amendments would be the adoption of a comprehensive Family and Medical Leave Act policy for Sawyer County.  Motion by Johnson, 2nd by Thompson, to approve the amendments.  [Motion by McCoy, 2nd by Maki, to eliminate the requirement in the policies that all newly hired department heads must reside or establish residency within Sawyer County, or within 10 miles of the border of Sawyer County, within 18 months from their date of hire.  The motion failed on a voice vote.]  The motion to approve the amendments carried.

 

Human Resource Manager Carol Larson presented the Personnel and Administrative Committee recommendation from their meeting held June 15, 2010, to approve proposed amendments to Sawyer County’s employee flexible benefits plan.  The amendments were drafted and submitted by Benefit Plan Administrators of Eau Claire, Sawyer County’s plan administrators.  The amendments are intended to update the plan to comply with changes in Internal Revenue Service requirements.  Motion by McCoy, 2nd by Zietlow, to approve the recommendation.  Motion carried.

 

Highway Committee Chair Ron Kinsley presented the Committee recommendation to approve the request of the Sherman and Ruth Weiss Community Library Board of Trustees (in conjunction with the Couderay Waters Regional Land Trust) for the donation of up to 100 yards of gravel for the Library Nature Park Trail.  The in-kind value of the donation would be matched by a grant from the Wisconsin Department of Natural Resources.  Motion by Kinsley, 2nd by McCoy, to approve the recommendation.  Motion carried.  Mr. Bassett voted no.  Mr. Paulsen abstained from voting.

 

County Board Chair Hal Helwig reported receiving correspondence from the Lac Courte Oreilles Tribal Governing Board Chairman Louis Taylor expressing the Tribal Governing Board’s appreciation for the Sawyer County Board of Supervisors hosting the meeting held at the Hayward Community Veterans Center on May 27, 2010 to discuss issues of common concern.

 

Motion by Zietlow, 2nd by Kinsley, to adjourn the meeting.  Motion carried.

 

 

Minutes prepared by Sawyer County Clerk Kris Mayberry