minutes of the meeting of the Personnel and Administrative Committee, Sawyer County Board of Supervisors
May 14, 2010, 8:30 a.m., Assembly Room, Sawyer County Courthouse
members present: Hal Helwig (Chair), Ron Kinsley, Dale Schleeter, Kathy McCoy, Fred Zietlow, Warren Johnson, James Bassett
Motion by Bassett, 2nd by Zietlow, to approve the meeting agenda. Motion carried.
Motion by Kinsley, 2nd by Bassett, to approve the April 14, 2010 meeting minutes. Motion carried.
Human Resources Manager Carol Larson presented proposed amendments to the Sawyer County Personnel Administration Policies. The most significant of the amendments would be the adoption of a comprehensive Family and Medical Leave Act policy for Sawyer County. At their April meeting the Committee discussed the differences between federal and state family and medical leave requirements. At the Committee’s request Ms. Larson developed a grid outlining various scenarios to include as an appendix to Sawyer County’s policy.
The Committee discussed adding a provision to section VII (Y) of the Sawyer County Personnel Administration Policies establishing a time limit for appealing a decision on an external complaint regarding Sawyer County services. Motion by Kinsley, 2nd by Bassett, to recommend County Board approval to require that appeals of decisions concerning these complaints must be filed with the County Clerk within 30 days of receipt of the decision by the complainant. Motion carried.
Motion by Zietlow, 2nd by Schleeter, to recommend County Board approval of the amendments to the Sawyer County Personnel Administration Policies as revised above. Motion carried.
The Committee reviewed the Public Safety Committee recommendation to approve an agreement with Advanced Correctional Healthcare to provide professional and responsive healthcare services to the inmates of the Sawyer County Jail. Motion by Bassett, 2nd by Zietlow, to recommend County Board approval of the agreement. Motion carried.
Human Resource Manager Carol Larson presented a proposed position description for the Animal Control Officer and Humane Officer position. Motion by Schleeter, 2nd by Kinsley, to table the matter and to refer the proposed position description to the Public Safety Committee to determine the statutory requirements for the position. Motion carried.
The Committee reviewed the Public Safety Committee recommendation for the compensation to be provided for the Coroner position for 2011 through 2014.
Motion by McCoy, 2nd by Bassett, to eliminate from the recommendation a provision for an hourly payment for Deputy Coroner(s) for calls to issue death certificates for any hours which exceed 2 hours per call, and for attending meetings or other miscellaneous duties as assigned by the Coroner. Motion carried.
Motion by Bassett, 2nd by Schleeter, to eliminate from the recommendation the provision for on-call pay. The motion failed.
Motion by McCoy, 2nd by Zietlow, to recommend County Board approval to establish the compensation for the Coroner position for 2011 through 2014 as follows:
- The base salary of the Coroner shall be established at $1,000 annually from January 1, 2011, to December 31, 2014, for coordinating the on-call schedule, record keeping, developing standard operating guidelines, training of deputies, follow-up on cases, and attending meetings;
- In addition to the base salary, the elected Coroner or the appointed Deputy Coroner(s) shall receive the following payments:
- $1.00 per hour to the one (1) individual designated to be on-call;
- $100 per death certificate issued
- $ 50 per cremation certificate issued
- $ 16 per hour for time spent on transfers for having autopsies performed, attending approved training, or for attending court when required
There shall be no benefits associated with the positions of elected Coroner or appointed Deputy Coroner except those required by Statute or law.
The motion carried.
Human Resources Manager Carol Larson reviewed that the County Board scheduled four unpaid furlough days in 2010 to help reduce costs and stay within budget and levy restrictions. The AFSCME units representing the Courthouse employees, the Paraprofessional employees and the Professional employees each filed grievances regarding the furlough days. AFSCME representative James Mattson alleged that the unpaid furlough days violated the contract provisions for Work Day, Work Week and was contrary to long-standing past practice. Shawna White spoke on behalf of the Paraprofessional unit, Sara Cuddy spoke on behalf of the Professional unit, and Claudia Burgan and Cindy Hanus spoke on behalf of the Courthouse unit. The deliberations on this matter were scheduled for closed session.
Grievance #9107 filed by the Courthouse Union was referred to closed session.
Human Resources Manager Carol Larson reported that two members of the Courthouse Union filed grievances regarding the accrual of their vacation, sick leave and holiday pay. The official work week for these employees is currently set at 35-hours per week, but they have regularly been working 40 or more hours per week due to their workloads. They believe their benefits should be calculated based on a 40-hour work week. Courthouse Union President Claudia Burgan reported this was not a Union-filed grievance. Motion by Johnson, 2nd by Zietlow, to deny the grievances. Motion carried.
Human Resources Manager Carol Larson reported that Assistant Zoning and Conservation Administrator II Tim Seidl filed a request to be reclassified. Motion by Zietlow, 2nd by Bassett, to discuss the matter in closed session. Motion carried.
Human Resources Manager Carol Larson works under a contract for services between Sawyer County and Northwest Regional Planning Commission (NWRPC). The contract has a six-month cancellation notice. Motion by Kinsley, 2nd by Johnson, to recommend to the County Board to renew the contract for Human Resources services with NWRPC for 2011. Motion carried.
McCoy and Johnson reported that the different County departments have a variety of practices for cell phones. Motion by McCoy, 2nd by Bassett, to direct Human Resources Manager Carol Larson to obtain copies of other cell phone policies from other counties and the draft policy prepared by Pete Sanders for the Health and Human Services Department for consideration by this committee at a future meeting. Motion carried.
Human Resources Manager Carol Larson reported that the County is monitoring the new health care legislation to determine it’s impact on the County, including the provisions to receive reimbursement for claims for providing insurance for retirees who do not yet qualify for Medicare.
Motion by Kinsley, 2nd by Schleeter, to go into closed session as authorized by Wisconsin State Statutes 19.85(1)(c) and (e) to discuss grievances related to furlough days and disciplinary action and the reclassification request. Motion carried by unanimous voice vote.
(Minutes of closed sessions are kept in a confidential file in the County Clerk’s Office.)
Motion by Kinsley, 2nd by Schleeter, to reconvene into open session. Motion carried.
Motion by Schleeter, 2nd by McCoy, to reclassify the Assistant Zoning and Conservation Administrator II to a wage of $20.44 effective January 1, 2011. Motion carried.
Motion by Johnson, 2nd by Schleeter, to adjourn the meeting. Motion carried.
Minutes prepared by County Clerk Kris Mayberry (through Coroner compensation) and Human Resource Manager Carol Larson