Meeting Agendas & Minutes

Courthouse 05/11/2010

Last Updated 5/19/2010 8:18:35 AM


 

minutes of the meeting of the Courthouse Committee

Sawyer County Board of Supervisors

May 11, 2010, 7:00 p.m., Assembly Room, Sawyer County Courthouse

 

members present:  Dale Schleeter (Chair), Ron Kinsley, Mel Olson, Thomas W. Duffy

 

also present:  Register of Deeds Paula Chisser, Land Records Department Director Robyn Thake, Information Technology Department Director Mike Coleson, County Surveyor Dan Pleoger, Clerk of Circuit Court Anne Marie Danielson, Clerk of Circuit Court Judge Gerald Wright, Child Support Department Director Sandy Okamoto, County Clerk Kris Mayberry

 

County Clerk Kris Mayberry requested nominations for Courthouse Committee Chair.  Motion by Olson, 2nd by Kinsley, to nominate and elect Dale Schleeter as Committee Chair.  Motion carried by unanimous voice vote.

 

County Clerk Kris Mayberry requested nominations for Courthouse Committee Vice-Chair.  Motion by Duffy, 2nd by Schleeter, to nominate and elect Ron Kinsley as Committee Vice-Chair.  Motion carried by unanimous voice vote.

 

The Committee discussed the schedule for Courthouse Committee meetings and determined to continue to meet on the 3rd working day preceding the Finance Committee meeting at 7:00 p.m.

 

Motion by Olson, 2nd by Kinsley, to approve the meeting agenda as presented.  Motion carried. 

 

Motion by Kinsley, 2nd by Olson, to approve the minutes of the meeting of April 7, 2010.  Motion carried.

 

Register of Deeds Paula Chisser requested approval for the transfer of $300 from the travel account to the small items of equipment account of the 2010 Register of Deeds budget to provide the balance of funds necessary for the purchase of a new computer for the Register of Deeds’ Office to replace a computer that no longer functioned properly.  Motion by Olson, 2nd by Kinsley, to approve the request.  Motion carried.

 

Land Records Department Director Robyn Thake presented a proposed Sawyer County Land Records Modernization Plan for 2010-2015 which she had prepared.  The plan is updated every 5 years and is required in order to retain a portion of the document recording fees by the Register of Deeds office and to qualify for State of Wisconsin grants for the County’s land records modernization expenses.  Motion by Kinsley, 2nd by Duffy, to recommend County Board approval of the plan.  Motion carried.

 

Land Records Department Director Robyn Thake reported that she submitted Sawyer County’s 2010 Wisconsin Land Information Program Grant application.  Ms. Thake reported that the grant application was submitted to cover the costs for the digital parcel mapping of Township 38 North, Range 9 West (the south portion of the Town of Sand Lake and the north portion of the Town of Edgewater) and to defray the registration fee expenses for employees attending 2010 land records modernization conferences.  When the grant contract with the Department of Administration is received in July of 2010 it will require Committee and County Board approval.

 

Land Records Department Director Robyn Thake presented a proposed contract with Point North Mapping for the digital parcel mapping of Township 38 North, Range 9 West (the south portion of the Town of Sand Lake and the north portion of the Town of Edgewater).  The project cost is estimated at $18,362.50 ($12.50 per parcel x 1,469 estimated parcels).  Motion by Olson, 2nd by Duffy, to recommend County Board approval of the contract.  Motion carried.

 

Child Support Department Director Sandy Okamoto presented a written monthly report for the Child Support Department.

 

Register of Deeds Paula Chisser provided a monthly report for the Register of Deeds Office.

 

Information Technology Department Director Mike Coleson provided a monthly report for the Information Technology Department.

 

Clerk of Circuit Court Anne Marie Danielson presented a written monthly report for the Clerk of Circuit Courts Office and requested approval to attend the Clerk of Courts’ conference to be held in Ashland June 16-18, 2010.

 

County Surveyor Dan Pleoger provided a monthly report for the County Surveyors Office.

 

The Committee reviewed the monthly department expense vouchers.

 

Motion by Duffy, 2nd by Olson, to approve the departmental reports, the department expense vouchers, and requests for travel.  Motion carried. 

 

County Clerk Kris Mayberry reported on insurance, risk management, and liability claims involving Sawyer County.

 

Motion by Olson, 2nd by Kinsley, to adjourn the meeting.  Motion carried.

 

 

minutes prepared by County Clerk Kris Mayberry