Meeting Agendas & Minutes

Highway 03/10/2010

Last Updated 4/29/2010 8:44:14 AM







Minutes from March 10, 2010 Highway Department Meeting


Committee Members Present:    Mel Olson, Ken Maki, Ron Kinsley, Dale Schleeter,

                                                 and Doug Mrotek


County Personnel Present:          Gary Gedart, Joanne Nitz, and Carol Larson


Guests:                                      Steve and Ann Kormann




1.                   Approve agenda and any additions


Motion by Mrotek, second by Olson to move #5 Cost Share Agreement on

CTH C with Kormann’s to #4, and Award Equipment bids to #5.  Motion carried.


2.                   Approve minutes from February meeting


Motion by Schleeter, second by Maki to approve minutes from the February meeting.  Motion carried.


  1.       Audience recognition




  1.      Cost share agreement on CTH C with Kormann’s


The county will be doing construction work on CTH C this year and the Kormann’s would like to have a cattle underpass constructed while the construction is being done.  The approximate cost to the county would be $5,700.00 and the Kormann’s would pay for the culvert.  The question came up about who would be responsible if the culvert were to fail.  The committee would like Gary to talk to Corporation Counsel and talk with Dale Olson in regards to researching the pipe specifications.  Motion by Schleeter, second by Mrotek to table until the April meeting.  Motion carried.



  1.     Award equipment bids


    Gary presented the bids for 2 single axle patrol trucks with dump bodies.  There

    was a motion by Mrotek, second by Olson to accept the bid from Maney       

                International in the amount of  $115,600.00 for the 2 patrol trucks  Motion                          

                carried.  Motion by Mrotek, second by Schleeter to accept the bid from

                Universal Truck in the amount of $143,706.00 for the single axle dump bodies.

                Motion carried.  The budgeted amount was $200,000.00, the accepted bids total

                $259,306.00.  This item will be placed on the Finance Committee agenda to

                look at adjusting the 2010 Highway Department equipment purchases.






  1.     2010 Beaver Damage Management Program Contract


                The Highway Department received the contract for the 2010 program in the

                amount of $3,979.00.  Motion by Mrotek, second by Olson to approve the

                contract.  Motion carried.


  1.    Commissioners Report


   Gary reported that the crew is brushing on CTH CC and CTH EE.  The Highway

   Department employees will be participating in the MSHA Training on March 16

   & March 17 at the Highway Shop.  On March 18th the crew will be attending a live

   electrical safety training for underground and downed power lines at the Town of

   Hayward Shop. Gary informed the committee that the issue regarding the water coolers

   is on hold because the water at all three shops is being tested.  Gary indicated that the

   New World Financial System purchase order issue is also on hold.  Gary informed the

   committee that himself, Robert Hill and Jay Sands would be out of town on Friday and

   thru the weekend.  Duane Mansky will be in charge of the crew on Friday and will be

   the person on call for the weekend.  Motion by Maki, second by Mrotek to accept the

   commissioner’s report.  Motion carried.


  1.    Old Business


   Chairman Kinsley asked if the crew could dispose of some of the large branches on

   State Highway 27/70 where they have already completed brushing.  Chairman Kinsley

   indicated that by not filling the Foreman Position this could spare some other position

   being laid off in the fall when the 2011 budget is being worked on.


  1.    Other matters for discussion only




    10.      Out of county travel


               Gary to Commissioner’s meeting in Washburn County on March 18th.

               Motion by Olson, second by Mrotek to approve the out of county travel.  Motion carried.


11.        Review and approve February bills


   Motion by Maki, second by Mrotek to approve February bills.  Motion carried


12.        Closed Session


           Minutes of closed session are kept in a confidential file at the Office of Highway

           Commissioner and Office of County Clerk.


13.        Adjournment


   Motion by Olson, second by Maki to adjourn at 9:03. p.m.  Motion carried.