Meeting Agendas & Minutes

County Board 04/20/2010

Last Updated 4/29/2010 8:39:30 AM


 

Minutes of the meeting of the Sawyer County Board of Supervisors

Tuesday, April 20, 2010, 6:30 p.m., Large Courtroom, Sawyer County Courthouse

 

County Board Chair Hal Helwig called the April meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows:

present

district

supervisor - T = Town, V = Village, C = City, W = Ward

x

01

Dale Schleeter – T of Lenroot W 1 and 2

x

02

Kathy McCoy – T of Lenroot W 3, T of Round Lake W 1, T of Spider Lake

x

03

Ken Maki – T of Hayward W 3 and 4

 

04

Walter Jaeger – T of Hayward W 1 and 2

 

05

Fred Zietlow – T of Hayward W 5 and 6

x

06

Dean Pearson – C of Hayward W 1 and 2

x

07

Thomas W. Duffy – C of Hayward W 3 and 4

x

08

Bruce Paulsen – T of Bass Lake W 1 and 2

x

09

Charles Gundersen – T of Bass Lake W 3 and 4

x

10

Hal Helwig – T of Couderay W 2, T of Sand Lake

x

11

James Bassett – T of Couderay W 1, T of Edgewater, T of Meteor, V of Couderay

x

12

Ron Kinsley – T of Hunter W 2, T of Ojibwa, T of Radisson W 1, V of Radisson

x

13

Melvin Olson – T of Draper, T of Hunter W 1, T of Round Lake W 2, T of Winter W 2

x

14

Dale Thompson – T of Meadowbrook, T of Radisson W 2, T of Weirgor, V of Exeland

x

15

Warren Johnson – T of Winter W 1, V of Winter

 

The agenda for the meeting was presented as follows:

01.   Oath of office and election of officers (including designation of administrative coordination)

02.   Call to order, roll call, Pledge of Allegiance, meeting agenda

03.   Minutes of the meeting of March 18, 2010

04.   Recognition of retiring County Board members

05.   County Board committee and representative appointments and elections, including election of Highway Committee members and proposal for special meeting to confirm appointments and member orientation

06.   Zoning Committee report, including petition for change of zoning for parcel in the Town of Spider Lake

07.   Economic Development and Planning Committee report, including request for $4,400 from Environmental Impact Fund towards expenses for improvements (new pavilion) at Doc Smith Park (Village of Winter)

08.   Forestry Committee report, including application for stewardship grant – boardwalk at Hatchery Creek Park (including resolution for outdoor recreation aids)

09.   Courthouse Committee report, including:

·         Cooperative agreement between Child Support Department and Clerk of Circuit Court

·         Replacement of large-volume department photocopier

10.   Finance Committee report, including:

·         Premier resort area tax

·         Department purchases of drinking water

·         Transfer of $50,000 payment from LCO from gaming revenues to Contingency Fund

·         Transfer and expenditure of $1,375 from Contingency Fund  to Tax Deed Expense Account

·         Transfer and expenditure of $458 from Sheriff’s Department to Purchase of Squads Account                                                                                                                                                                                                                                                        

11.   Personnel and Administrative Committee report, including:

·         2011-2014 salaries for elected Clerk of Circuit Court and Sheriff positions

·         Highway Committee recommendation for 2010 seasonal skilled laborers and summer student employees

·         Land and Water Conservation Committee recommendation for 2010 summer interns

·         Side letter of agreement with Courthouse Employee Bargaining Unit regarding Zoning and Conservation Department staffing

12.   Correspondence, reports from conferences and meetings, other matters for discussion only

 

County Board Chair Hal Helwig welcomed the Board and requested that County Clerk Kris Mayberry preside for the nomination and election of a County Board Chair and County Board Vice-Chair for the April 2010 to April 2012 term of the County Board. 

 

County Clerk Kris Mayberry called for nominations for County Board Chair.  Motion by Bassett, 2nd by Kinsley to nominate Hal Helwig.  Mr. Mayberry called three times for additional nominations and received none.  Motion by McCoy, 2nd by Bassett, to close the nominations and to elect Hal Helwig as County Board Chair.  Motion carried by unanimous voice vote.

 

County Clerk Kris Mayberry called for nominations for County Board Vice-Chair.  Motion by McCoy, 2nd by Schleeter to nominate Ron Kinsley.  Mr. Mayberry called three times for additional nominations and received none.  Motion by McCoy, 2nd by Bassett, to close the nominations and to elect Ron Kinsley as County Board Vice-Chair.  Motion carried by unanimous voice vote.

 

Motion by Bassett, 2nd by Johnson, to designate, pursuant to section 59.19 of the Wisconsin Statutes, the County Board Chair and County Clerk to serve as the administrative coordinators for Sawyer County for the April 2010 to April 2012 term of the County Board.  Motion carried.

 

Motion by McCoy, 2nd by Bassett, to approve the meeting agenda as presented.  Motion carried.

 

Motion by Kinsley, 2nd by Bassett, to approve the minutes of the meeting of March 18, 2010.  Motion carried.

 

Motion by Bassett, 2nd by Maki, to express the gratitude and appreciation of the County Board for the years of service provided on the County Board by Arlene Mizerka, Shirley Riedmann, Doug Mrotek, and Bruce Miller.  Motion carried by unanimous voice vote.

 

County Clerk Kris Mayberry advised that section 83.015(1)(a) of the Wisconsin Statutes provides that each county board shall elect a Highway Committee at their annual meeting, but that section 83.015(1)(c) of the Wisconsin Statutes provides that, notwithstanding paragraph (a), each county board may fix the manner of the committee’s appointment.  Motion by Bassett, 2nd by Maki, to continue to use the election process to select the Highway Committee.  Motion carried.

 

The election for membership on the Highway Committee was conducted by each County Board member voting by paper ballot for no more than 5 on the 1st ballot, no more than 2 on the 2nd ballot, and no more than 1 on 3rd ballot.  Each ballot identified the name of the voting County Board member which was read as the vote was tallied.  The nominations and vote totals were as follows:

(nominated by) - elected

1st ballot

2nd ballot

3rd ballot

Mel Olson (by Jim Bassett) - elected

8

9

 

Dale Schleeter (by Ken Maki) - elected

12

 

 

Ken Maki (by Dean Pearson) - elected

11

 

 

Ron Kinsley (by Kathy McCoy) - elected

11

 

 

Kathy McCoy (by Ron Kinsley) - elected

8

8

8

Dale Thompson (by Mel Olson)

8

8

5

 

The Board reviewed the information provided to Board members and the procedures for County Board committee and representative appointments for the April 2010 to April 2012 term of the County Board.  County Board Chair Hal Helwig recommended holding a County Board meeting on Wednesday, May 5, 2010, at 6:30 p.m., to review and take action on the appointments and for a preliminary member orientation and discussion.  Motion by Bassett, 2nd by Kinsley, to approve the recommendation.  Motion carried by unanimous voice vote.

 

Zoning and Conservation Department Director Dale Olson presented the following report of the Zoning Committee:

The Sawyer County Zoning Committee, having held a public hearing on March 19, 2010, pursuant to Section 59.69 (5) (e), Wisconsin Statutes, notice thereof having been given as provided by law and being duly informed of the facts pertinent to the proposed changes, hereby recommends that the petitions described as follows be approved:

 

TOWN OF SPIDER LAKE

1)  William Boersma et ux. The east 50’ of Lot 1, CSM #7631, being Part of Parcel .6.3 and the east 330’ of the NW ¼ NW ¼, lying south of CSM #7631, being Part of Parcel .6.1; all in S 27, T 42N, R 6W, Vol 367 Records Page 180. 7.2 acres. Change from District Forestry One to District Residential/Recreational One. Purpose of request is to allow for the creation of lots that extend to the lake bed of Teal Lake. The Town Board has approved the application. Findings of Fact: It would not be damaging to the rights of others or property values.

 

Motion by Kinsley, 2nd by Bassett, to approve the Zoning Committee recommendation.  Motion carried.

 

Economic Development and Planning Committee Vice-Chair Warren Johnson presented the Committee recommendation to approve a one-time contribution of $4,400 from the Sawyer County Environmental Impact Fund towards the estimated $8,800 cost of improvements (new pavilion) to the Doc Smith Park located in the Village of Winter.  Motion by Maki, 2nd by Kinsley, to approve the recommendation, providing the balance of the funds needed for the project ($4,400) is raised and collected.  Motion carried.  Mr. Pearson voted no.

 

Forestry Committee Chair James Bassett presented the Committee recommendation to approve following resolution:

RESOLUTION #4-2010

RESOLUTION FOR OUTDOOR RECREATION AIDS

     WHEREAS Sawyer County is interested in acquiring or developing lands for public outdoor recreation purposes as described in the application; and

     WHEREAS, financial aid is required to carry out the project;

     THEREFORE, BE IT RESOLVED, that Sawyer County has budgeted a sum sufficient to complete the project or acquisition and

     HEREBY AUTHORIZES the Sawyer County Forest Administrator, Sawyer County Forestry

Department to act on behalf of Sawyer County to:

  • Submit an application to the State of Wisconsin Department of Natural Resources for any financial aid that may be available;
  • Submit reimbursement claims along with necessary supporting documentation within 6 months of project completion date;
  • Submit signed documents; and
  • Take necessary action to undertake, direct and complete the approved project.

     BE IT FURTHER RESOLVED that Sawyer County will comply with the state or federal rules for the programs to the general public during reasonable hours consistent with the type of facility; and will obtain from the State of Wisconsin Department of Natural Resources or the National Park Service approval in writing before any change is made in the use of the project site.

 

Motion by Schleeter, 2nd by Paulsen, to approve the recommendation.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter presented the Committee recommendation to approve a proposed Standard Cooperative Agreement between Sawyer County (Child Support Department) and the Sawyer County Clerk of Circuit Courts.  The agreement establishes the terms and conditions for the Clerk of Circuit Court’s Office to provide support for the Child Support Department in carrying out functions of the IV-D Program under sections 49.22 and 59.53(5) of the Wisconsin Statutes, and section 454(33) of the Federal Social Security Act relating to establishing paternity, establishing and enforcing support obligations, collecting and distributing support payments, establishing and enforcing medical support obligations, locating absent parents, and reporting.  The agreement also provides for state and federal reimbursement of allowable administrative costs incurred by the Cooperative Agency.  Motion by Kinsley, 2nd by Bassett, to approve the recommendation, contingent upon its review and approval by Sawyer County Corporation Counsel Thomas J. Duffy.  Motion carried.

 

Courthouse Committee Chair Dale Schleeter presented the Committee recommendation to approve E.O. Johnson Office Technologies’ proposal for the lease of a large-volume color photocopier (Canon IRC50356 Digital System) to replace the photocopier located in the Courthouse hallway and used by County departments.  Information Technology Department Director Mike Coleson had indicated to the Courthouse Committee that the lease price is available to municipalities through State of Wisconsin bid pricing, that E.O. Johnson’s proposed charges for leasing the replacement copier are less than in the previous lease, and that the proposed photocopier has more functions than the current photocopier.  Motion by McCoy, 2nd by Paulsen, to approve the recommendation.  Motion carried.

 

Finance Committee Chair Kathy McCoy reported that University of Wisconsin-Extension Community Resource Development Educator David Berard had presented the Committee with information the Committee requested for a discussion of whether Sawyer County should consider attempting to establish a premier resort area tax for Sawyer County.  The Finance Committee referred the issue to the full County Board for their information and for discussion purposes.  Motion by Bassett, 2nd by Pearson, to not proceed with consideration of a premier resort area tax for Sawyer County.  Motion carried.  Mr. Johnson voted no.

 

The Board discussed the Finance Committee recommendation that Sawyer County should not pay for drinking water at County facilities served by a municipal water system, and that, for other facilities, department committees should weigh the options for the provision of safe, palatable drinking water.  The Finance Committee had reviewed a report of what the County paid for department water cooler rental and water in 2009 and the results of tests conducted on the well water supplied at Highway Department facilities.  Motion by Bassett, 2nd by Gundersen, to approve the Finance Committee recommendation.  [A motion made by Maki to amend the motion to exempt the Veterans Service Department from the effect of the motion did not receive a second.]  Motion carried.

 

The Board discussed the $50,000 payment for 2008 made by LCO to Sawyer County from gaming revenues and the Finance Committee recommendation to approve transferring the $50,000 to the Contingency Fund Account of the General Fund of the 2010 Sawyer County Budget.  Motion by Bassett, 2nd by Johnson, to approve the recommendation.  Motion carried by unanimous voice vote.

 

The Board reviewed the Finance Committee recommendation to approve the transfer (from the Contingency Fund Account to the Tax Deed Expense Account of the General Fund of the 2010 Sawyer County Budget) and expenditure of $1,375 to pay for the amount charged by Sawyer County Abstract and Title Co. to research tax delinquent properties for the County’s foreclosure process.  This is the amount that exceeded the $3,000 budgeted for that cost and results from the increase in the number of parcels requiring the research.  Motion by Kinsley, 2nd by Bassett, to approve the recommendation.  Motion carried by unanimous voice vote.

 

The Board reviewed the Public Safety Committee recommendation to approve the transfer of $458 from the SWAT line item of the Sheriff’s Department account to the Purchase of Squads account of the General Fund of the 2010 Sawyer County Budget due to an increase in the price for squad cars.  The Finance Committee concurred with the recommendation.  Motion by Bassett, 2nd by Schleeter, to approve the recommendation.  Motion carried by unanimous voice vote. 

 

Human Resource Manager Carol Larson presented the Courthouse Committee recommendation to establish the compensation and benefits for the Clerk of Circuit Court position for 2011, 2012, 2013, and 2014 based on the ending 2010 salary ($47,759) of the County Treasurer and Register of Deeds positions adjusted by the same percent and/or amount provided to the Courthouse employee bargaining unit for those years.  [Wisconsin law provides that compensation for elected positions must be set prior to the first day candidates may legally circulate papers for their nomination to office – June 1st for fall elections.]  The Finance Committee discussed that compensation and benefits for the County Clerk, County Treasurer, and Register of Deeds positions for 2009, 2010, 2011, and 2012 are based on their 2008 salary adjusted by the same percent and/or amount provided to the Courthouse employee bargaining unit for those years and recommends approval to establish the compensation and benefits for the Clerk of Circuit Court position for 2011, 2012, 2013, and 2014 based on the ending 2010 salary ($47,759) of the County Treasurer and Register of Deeds positions adjusted by the same percent and/or amount provided to the Courthouse employee bargaining unit for those years.  Motion by Kinsley, 2nd by Schleeter, to approve the recommendation.  Motion carried.  Mr. Helwig, Ms. McCoy, and Mr. Maki voted no.

 

Human Resources Manager Carol Larson presented the Public Safety Committee and Personnel and Administrative Committee recommendation to set the Sheriff’s salary at a .5% increase for 2011 and a 1.5% increase per year for the years of 2012, 2013 and 2014.  [Motion by Paulsen, 2nd by McCoy, to establish the compensation and benefits for the Sheriff position for 2011, 2012, 2013, and 2014 based on the ending 2010 salary of the Sheriff position adjusted by the same percent and/or amount provided to the law enforcement employee bargaining unit for those years.  The Motion failed on a voice vote.]  Motion by Maki, 2nd by Schleeter, to approve the Public Safety Committee recommendation.  The roll call vote was as follows:  Schleeter – yes; McCoy – yes; Maki – yes; Jaeger – absent; Zietlow – absent; Pearson – no; Duffy – yes; Paulsen – no; Gundersen – yes; Helwig – yes; Bassett – yes; Kinsley – yes; Olson – yes; Thompson – yes; Johnson – yes.  The motion carried with 11 voting yes and 2 voting no.

 

Human Resources Manager Carol Larson presented the Highway Committee and Personnel and Administrative Committee recommendation to approve Highway Commissioner Gary Gedart’s recommendation to hire for temporary Highway Department employment four college students and two skilled workers for the summer of 2010.  Motion by Kinsley, 2nd by Schleeter, to approve the recommendation.  Motion carried.

 

Human Resources Manager Carol Larson presented the Land and Water Conservation Committee and Personnel and Administration Committee recommendation to approve hiring an AIS Intern position for 10 weeks and a Conservation Intern position for 12 weeks for the Zoning and Conservation Department for the summer of 2010.  Zoning and Conservation Department Director Dale Olson had assured the Land and Water Conservation Committee that there are budgeted and/or grant funds for the positions.  Motion by Kinsley, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

Human Resource Manager Carol Larson presented the Personnel and Administrative Committee recommendation to approve a side letter of agreement with the Courthouse Employee Bargaining Unit regarding the consolidation of the Zoning Department and the Land and Water Conservation Department and the impact of the consolidation on the current staff of the consolidated Zoning and Conservation Department.  Motion by Bassett, 2nd by Johnson, to approve the agreement.  Motion carried.

 

Motion by Duffy, 2nd by Johnson, to adjourn the meeting.  Motion carried.

 

 

Minutes prepared by Sawyer County Clerk Kris Mayberry