Meeting Agendas & Minutes

Personnel and Administrative 03/16/2010

Last Updated 4/9/2010 2:34:58 PM


 

minutes of the meeting of the Personnel and Administrative Committee

Sawyer County Board of Supervisors

March 16, 2010, 8:30 a.m., Sawyer County Courthouse

Health and Human Services Department upper level conference room

 

present:  Hal Helwig (Chair), Ron Kinsley, Dale Schleeter, Fred Zietlow, James Bassett, Kathy McCoy

 

also present:  Jail Administrator Kurt Barthel, Land and Water Conservation Department Director Dale Olson, County Supervisor Warren Johnson, Human Resource Manager Carol Larson, County Clerk Kris Mayberry

 

Motion by Bassett, 2nd by Kinsley, to approve the meeting agenda.  Motion carried. 

 

Motion by Kinsley, 2nd by Bassett, to approve the February 16, 2010 meeting minutes.  Motion carried.

 

Verizon Wireless Government Account Executive Anne Thicke and Data Sales Manager Doug Stewart presented information about Verizon’s State of Wisconsin rate plans for wireless service available to Wisconsin counties.  The Committee requested that Verizon representatives review Sawyer County’s existing Verizon accounts and wireless needs and prepare options for Sawyer County to utilize the State plan for wireless services.  Ms. Thicke indicated that employees of Sawyer County are eligible for a 15% discount with Verizon for their personal wireless services.  Motion by McCoy, 2nd by Bassett, to advise departments and employees of this discount opportunity.  Motion carried.

 

Human Resource Manager Carol Larson and Sawyer County Jail Administrator Kurt Barthel presented the Public Safety Committee recommendation to approve the following Sheriff’s Department position descriptions:  Jail Administrator, Court Services Officer, Jailer, Jail Nurse, Secretary and Receptionist, Jail Receptionist, Chief Deputy, Confidential Secretary, Criminal Investigator, Narcotics Investigator, Patrol Sergeant, Day Sergeant, Deputy Sheriff and Patrolman, Dispatcher, and Deputy Sheriff and Recreational Officer.  Motion by Zietlow, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

Human Resource Manager Carol Larson and Sawyer County Jail Administrator Kurt Barthel presented information about the Public Safety Committee recommendation to approve entering into an agreement with Advanced Correctional Healthcare for providing inmate medical care at the Sawyer County Jail.  Due to the employee bargaining agreement issues presented by the recommendation the Committee determined to discuss the recommendation during the closed session at the end of the meeting.

 

Human Resource Manager Carol Larson and Sawyer County Jail Administrator Kurt Barthel presented the Public Safety Committee recommendation to approve a proposed ordinance relating to the Chief Deputy position in the Sawyer County Sheriff’s Department.  Motion by Bassett, 2nd by Zietlow, to recommend County Board approval of the recommendation.  Motion carried.

 

Human Resource Manager Carol Larson presented a recommendation for designation of March 26, 2010 as an alternative to Friday, July 2nd (the Highway Department is off on Fridays in the summer) for a furlough day for employees of the Highway Department.  The Committee determined to discuss the recommendation during the closed session at the end of the meeting.

 

The Committee reviewed the following recommendations from the joint meeting of the Zoning Committee and the Land and Water Conservation Committee for the structure of the committees following the consolidation of the Zoning Department and the Land and Water Conservation Department:

  • Establish a 5-member Zoning Committee, with one alternate.  Only the 5-members would have voting rights, with the alternate only allowed to vote in the case of a absence or abstention of a regular voting member.  The role of this committee would be to hold Public Hearings and make final recommendations on zoning-related issues to the County Board. 
  • Establish a Zoning & Conservation Committee.  The committee would consist of the 5 members, plus the alternate, of the Zoning Committee.  All six would be voting members.  To meet the statutory requirements for a Conservation Committee, the membership would also include two members of the Agriculture & Extension Education Committee and one representative of the Farm Services Agency (FSA) who is a non-County Board member.  At least one of the Agriculture and Extension Committee members must also serve on the Zoning Committee.  The Zoning and Conservation Committee would consist of either 7 or 8 voting members, depending on the following: 
    • If both members from the Agriculture and Extension Committee also served on the Zoning Committee, the Zoning and Conservation Committee would consist of 7-members.
    • If only one of the members from the Agriculture and Extension Committee also served on the Zoning Committee, and the other Agriculture & Extension Committee representative only served on the Zoning and Conservation Committee, the Zoning and Conservation Committee would consist of 8-members. 

Motion by Bassett, 2nd by Zietlow, to recommend County Board approval of the recommendations.  Motion carried.

 

The Committee reviewed the following recommendations from the joint meeting of the Zoning Committee and the Land and Water Conservation Committee for the staffing and hours of work for the new Zoning and Conservation Department:

  • Zoning and Conservation Department Administrator
    • This position will be filled by Olson, who is currently the County Conservationist, and currently works 40-hours per week.
  • Two (2) Assistant Zoning and Conservation Administrators.  At the start, the expertise of the existing staff would be utilized, with one position concentrating primarily on zoning-related issues and one position concentrating primarily on conservation-related issues.  Cross-training would also begin.
    • One Assistant Zoning and Conservation Administrator position would be filled by Tim Seidl, who is currently the Assistant County Conservationist, and works 40-hours per week.
    • One Assistant Zoning and Conservation Administrator position would be filled by Eric Wellauer, who is currently the County Sanitarian, and works 35-hours per week.  His hours would be increased to 40-hours per week.
  • Two (2) Zoning and Conservation Technicians.  Similar to the Assistant Zoning and Conservation Administrator positions, the existing staff would work primarily in their respective areas of expertise and cross-training would begin.
    • One Zoning and Conservation Technician position would be filled by Jay Kozlowski, who is currently a Zoning and Sanitation Technician, and works 35-hours per week.  His hours would be increased to 40-hours per week. 
    • One Zoning and Conservation Technician position would be filled by Kelly Nechuta, who is currently a Land and Water Conservation Secretary, and works 35-hours per week.  Her hours would be increased to 40-hours per week. 
  • The Deputy Zoning Administrator position would continue, but would also begin assuming office management duties (meeting notices and minutes, budget, invoice processing) related to conservation. 
    • This position would be retained by Cindy Yackley and would continue at 35-hours per week. 
  • The Zoning and Non-Metallic Mining Secretary position would continue, but would assume office duties related to conservation.
    • This position would be retained by Kitty Taylor and would continue at 35-hours per week. 
  • The Zoning Specialist position would continue, but field duties would be removed and the position would concentrate on clerical functions for both zoning and conservation. 
    • This position would be retained by Kathy Marks and would continue at 35-hours per week. 

Motion by McCoy, 2nd by Bassett, to recommend County Board approval of the recommendations, contingent upon appropriate agreements with the employee bargaining units concerning hours of work.  Motion carried.

 

The Committee reviewed the following recommendation from the joint meeting of the Zoning Committee and the Land and Water Conservation Committee for employee compensation following the consolidation of the Zoning Department and the Land and Water Conservation Department:

·        Assistant Zoning and Conservation Director Eric Wellauer - $21.44 per hour (frozen until wage for Assistant Zoning and Conservation Director Tim Seidl catches up).

·        Assistant Zoning and Conservation Director Tim Seidl - $20.44 per hour.

·        Zoning and Conservation Technicians - $17.53 per hour.

·        Zoning and Conservation Department Administrator - $25.57 per hour, subject to review and adjustment effective October 1, 2010, and including that, if the consolidated department was not successful and Dale Olson was returned to the County Conservationist position, his wage would go back to the level established for the County Conservationist position.

Mr. Olson presented a written request that the Committee consider establishing the compensation for the Zoning and Conservation Department Administrator position at the hourly rate paid to the present Zoning Administrator.  Motion by Schleeter, 2nd by Kinsley, to recommend County Board approval of the above recommendations for employee compensation, effective April 1, 2010.  The motion failed.

 

Motion by McCoy, 2nd by Bassett, to recommend County Board approval of the above recommendations for employee compensation, except for the Zoning and Conservation Department Administrator position, effective April 1, 2010.  Motion carried.

 

Motion by Schleeter, 2nd by Bassett, to recommend County Board approval of $27.23 per hour for the 2010 wage for the Zoning and Conservation Department Administrator position, effective April 1, 2010.  Motion carried.

 

Human Resource Manager Carol Larson presented a proposed 2010 salary schedule for the non-represented employees of Sawyer County (attachment).  Motion by Bassett, 2nd by Zietlow, to recommend County Board approval of the schedule.  Motion carried.

 

Motion by Bassett, 2nd by Zietlow, to not recommend any changes to the current policy that non-represented employees have the same provisions as the employee bargaining units in effect for their department regarding employees receiving a payment in lieu of health insurance.  Motion carried.

 

The Committee discussed setting the 2011, 2012, 2013, and 2014 compensation for the Clerk of Circuit Court, Sheriff, and Coroner positions.  [Compensation for elected positions must be set prior to candidates circulating nominations papers (June 1, 2010).]  The Committee referred consideration of this to the Courthouse Committee for the Clerk of Circuit Court position and to the Public Safety Committee for the Sheriff and Coroner positions and directed Human Resource Manager Carol Larson to obtain information on salaries for these positions from comparable counties.

 

The Committee reviewed a proposed business associates’ agreement with Benefit Plan Administrators to fulfill new legal obligations of the American Recovery and Reinvestment Act of 2009 for administration of employee health reimbursement accounts.  Motion by Kinsley, 2nd by McCoy, to recommend County Board approval of the agreement.  Motion carried.

 

There were no monthly Human Resource Department expense vouchers.

 

Motion by Kinsley, 2nd by Bassett, to convene into closed session, pursuant to section 19.85(1)(e), Wisconsin Statutes, to discuss bargaining issues related to employee furlough days and contracting for the healthcare of jail inmates.  Motion carried by unanimous voice vote.

[Minutes of closed sessions are kept in a confidential file in the County Clerk’s Office.]

Motion by Bassett, 2nd by Schleeter, to reconvene into open session.  Motion carried.

 

Motion by Bassett, 2nd by Kinsley, to adjourn the meeting.  Motion carried.

 

 

Minutes prepared by Sawyer County Clerk Kris Mayberry