Meeting Agendas & Minutes

County Board 03/18/2010

Last Updated 4/9/2010 1:33:58 PM


 

minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, March 18, 2010, 6:30 p.m., Large Courtroom, Sawyer County Courthouse

 

Chairman Hal Helwig called the March meeting of the Sawyer County Board of Supervisors to order.  The roll call was as follows:

present

district

supervisor - T = Town, V = Village, C = City, W = Ward

x

01

Dale Schleeter – T of Lenroot W 1 and 2

x

02

Kathy McCoy – T of Lenroot W 3, T of Round Lake W 1, T of Spider Lake

 

03

Ken Maki – T of Hayward W 3 and 4

x

04

Arlene Mizerka – T of Hayward W 1 and 2

x

05

Fred Zietlow – T of Hayward W 5 and 6

x

06

Dean Pearson – C of Hayward W 1 and 2

x

07

Shirley Riedmann – C of Hayward W 3 and 4

x

08

Doug Mrotek – T of Bass Lake W 1 and 2

x

09

Bruce Miller – T of Bass Lake W 3 and 4

x

10

Hal Helwig – T of Couderay W 2, T of Sand Lake

x

11

James Bassett – T of Couderay W 1, T of Edgewater, T of Meteor, V of Couderay

x

12

Ron Kinsley – T of Hunter W 2, T of Ojibwa, T of Radisson W 1, V of Radisson

 

13

Melvin Olson – T of Draper, T of Hunter W 1, T of Round Lake W 2, T of Winter W 2

x

14

Dale Thompson – T of Meadowbrook, T of Radisson W 2, T of Weirgor, V of Exeland

x

15

Warren Johnson – T of Winter W 1, V of Winter

 

The agenda for the meeting was presented as follows:

01.   Call to order, roll call, Pledge of Allegiance, meeting agenda

02.   Minutes of the meeting of February 18, 2010

03.   Zoning Committee report, including:

·         Petition for change of zoning for parcels in the Town of Hayward

·         Appointment of members to the Sawyer County Board of Appeals

·         Recognition for service

04.   Economic Development and Planning Committee report, including request for $17,000 from Environmental Impact Fund towards expenses for improvement at Stone Lake Lions Park

05.   Forestry Committee report, including:

·         Resolution authorizing application for financial aid for public motorized trails

·         New ATV trail – Jolly Fisherman Road to Seeley Firelane

06.   Land and Water Conservation Committee report, including Town of Sand Lake motorboat prohibition ordinance affecting Schoolhouse Bay within Whitefish Lake

07.   Zoning Committee and Land and Water Conservation Committee recommendation on consolidation plan for committee structure, department staffing, compensation, and work hours per week

08.   Public Safety Committee report, including ordinance creating and defining selection and removal process for Chief Deputy position

09.   Finance Committee report, including:

·         Recommendation to initiate process to withdraw from membership with Northwest Regional Planning Commission

·         Department purchases of drinking water

·         Deferred compensation form authorization                                                                                                                                                                                                                                                          

10.   Personnel and Administrative Committee report, including:

·         Alternate furlough day designation for Highway Department employees

·         2010 salary schedule for non-represented employees

·         Business associate agreement with Benefit Plan Administrators

11.   Correspondence, reports from conferences and meetings, other matters for discussion only

 

Motion by Kinsley, 2nd by Bassett, to approve the meeting agenda.  Motion carried.

 

Motion by Miller, 2nd by Kinsley, to approve the minutes of the meeting of February 18, 2010.  Motion carried.

 

Sawyer County University of Wisconsin-Extension 4-H Youth Development Educator Lori Laberee introduced Hayward High School students Mitchell Menigo and Ross Metcalf for a report on Sawyer County’s preparation for and participation in the 2010 Superior Days event held in Madison February 23rd and 24th.  Motion by Miller, 2nd by Bassett, to authorize that letters of appreciation and commendation are sent to Hayward High School students Mitchell Menigo and Ross Metcalf for their representation of Sawyer County at the 2010 Superior Days event.  Motion carried by unanimous voice vote.

 

Zoning Department Administrator William Christman presented the following Zoning Committee report:

The Sawyer County Zoning Committee, having held a public hearing on February 19, 2010, pursuant to Section 59.69 (5) (e), Wisconsin Statutes, notice thereof having been given as provided by law and being duly informed of the facts pertinent to the proposed changes, hereby recommends that the petitions described as follows be approved:

 

TOWN OF HAYWARD

1)  David W. Anderson. Part of Govt Lot 4, S 35, T 41N, R 8W, Part of Parcel 5401 (:4.1) Vol 556 Records Page 188. Approximately 19.50 acres to be rezoned out of the total 27.16 acres. Change from District Agricultural Two to District Residential/  Recreational One. (Approximately 7.66 acres is already zoned Residential/ Recreational One). Purpose of request is to create lots to sell to the owners of small lots on the east side of Haskins Road. The Town of Hayward has approved the application with comments and restrictions.  The Zoning Committee approved the application with the same restrictions as the Town of Hayward: 1) Only one further subdivision of lots regardless of ownership per lot. 2) Add the “right to farm” restrictions to the deeds per the Town of Hayward’s Comprehensive Plan.  Findings of Fact of the Zoning Committee: It would not be damaging to the rights of others or property values. It would not destroy prime agricultural lands. It would be compatible with the surrounding uses and the area.

 

Motion by Mizerka, 2nd by Zietlow, to approve the Zoning Committee recommendation.  Motion carried.

 

Zoning Department Administrator William Christman presented the recommendation for the reappointment of Ken Zeroth and Laura Rusk as members of the Sawyer County Board of Appeals for a three-year term expiring in April of 2013.  Motion by Miller, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

County Board Chair Hal Helwig presented the following Certificate of Appreciation to retiring Sawyer County Zoning Administrator William “Bill” A. Christman:

CERTIFICATE OF APPRECIATION

     WHEREAS, the Sawyer County Board of Supervisors is desirous of extending congratulations and thanks to those who have represented the County as devoted employees, and

     WHEREAS, Bill has been a Sawyer County employee for 16 years, beginning as Sawyer County Code Enforcement Officer and serving for the last twelve years as the Sawyer County Zoning Administrator, and

     WHEREAS, Bill has earned the reputation as an expert in the field of zoning and has nurtured the development of the Sawyer County Zoning Ordinance, Floodplain Ordinance, Subdivision Ordinance, Citation Ordinance, Wind Energy Systems Ordinance, Cell Tower Ordinance, and

     WHEREAS, Bill has been a continuous asset as liaison with other departments of Sawyer County Government and within the community,

     NOW, THEREFORE, BE IT RESOLVED, that the Sawyer County Board of Supervisors hereby recognizes William A. Christman for his dedication and wholeheartedly congratulates and thanks him for his years of service during which he truly epitomized the professionalism and dedication expected of a County employee.

 

The Board reviewed the recommendation of the Finance Committee, from their February 12, 2010 meeting, to initiate the process for Sawyer County’s withdrawal from membership with the Northwest Regional Planning Commission.  Northwest Regional Planning Commission Executive Director Myron Schuster reviewed the services provided to Sawyer County that would no longer be available if the County withdrew from membership, including the contract for human resource management, assistance with transportation and planning issues, grant services, the community economic development document, and the Clean Sweep program.  Mr. Schuster asserted that it would be unfair to the other member counties of the Planning Commission that Sawyer County would still benefit from many of the efforts of the Planning Commission without contributing financially.  Former Hayward library board member Ray Moeller expressed his support for Sawyer County’s continued membership in the Planning Commission and his gratitude for the assistance the Planning Commission provided in securing a Community Development Block Grant for the new library building in Hayward.  Motion by Miller, 2nd by Riedmann, to not accept the Finance Committee recommendation for Sawyer County to withdraw from the Planning Commission.  The roll call vote was as follows:  Bassett – yes; Kinsley – yes; Olson – absent; Thompson – yes; Johnson – yes; Schleeter – no; McCoy – yes; Maki – absent; Mizerka – yes; Zietlow – no; Pearson – yes; Riedmann – yes; Mrotek – yes; Miller – yes; Helwig – yes.  The motion carried with 11 voting yes and 2 voting no.

 

Economic Development and Planning Committee Chair Shirley Riedmann presented the Committee recommendation to approve a one-time contribution of $17,000 from the Sawyer County Environmental Impact Fund towards the costs of improvements to the Stone Lake Lions Park in 2010.  The recommendation is contingent upon a 2010 contribution of $9,700 from the Town of Sand Lake, $9,700 from Washburn County, $7,300 from the Town of Stone Lake (Washburn County), and $5,200 (including in-kind labor and material) from the Stone Lake Lions Club.  The Finance Committee concurred with the recommendation.  Motion by Thompson, 2nd by Riedmann, to approve the recommendation.  The roll call vote was as follows:  Kinsley – no; Olson – absent; Thompson – yes; Johnson – yes; Schleeter – no; McCoy – no; Maki – absent; Mizerka – yes; Zietlow – no; Pearson – yes; Riedmann – yes; Mrotek – yes; Miller – yes; Helwig – abstained; Bassett – yes.  The motion carried with 8 voting yes and 4 voting no.

 

Forestry Committee Chair James Bassett introduced Sawyer County Forest Administrator Greg Peterson to present the Forestry Committee recommendation to approve the following resolution:

RESOLUTION   #3-2010

AUTHORIZING APPLICATION FOR FINANCIAL AID FOR PUBLIC MOTORIZED TRAILS

     WHEREAS Sawyer County is interested in maintaining, acquiring, insuring, or developing lands for public outdoor motorized trail use; and

     WHEREAS said public motorized trails are eligible for funds under section 23.09(26) (snowmobile) or section 23.33 (all-terrain vehicle) of the Wisconsin Statutes;

     THEREFORE, BE IT RESOLVED, that Sawyer County apply for funds under section 23.09(26) or

section 23.33, of the Wisconsin Statutes, for such eligible maintenance, acquisition, insurance, rehabilitation, and/or development costs and

     HEREBY AUTHORIZES the Sawyer County Forest Administrator, Sawyer County Forestry Department to act on behalf of Sawyer County to:

  • Submit an application to the State of Wisconsin Department of Natural Resources for any financial aid that may be available;
  • Sign documents; and
  • Take necessary action to undertake, direct and complete the approved project.

 

Motion by Miller, 2nd by Johnson, to approve RESOLUTION   #3-2010.  Motion carried.

 

Sawyer County Forest Administrator Greg Peterson presented the Forestry Committee recommendation to approve the construction of a new all terrain vehicle and snowmobile trail through the Sawyer County Forest from Jolly Fisherman Road to the Seeley Fire Lane.  The trail would be approximately 3.6 miles long and constructed with funds (approximately $84,000) from an all terrain vehicle and snowmobile trail grant through the State of Wisconsin Department of Natural Resources.  Motion by Riedmann, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

Land and Water Conservation Department Director Dale Olson presented the Land and Water Conservation Committee recommendation to approve Sawyer County’s participation in the enforcement of a Town of Sand Lake Motorboat Prohibition Ordinance Affecting Schoolhouse Bay within Whitefish Lake.  The purpose of the ordinance is to reduce the risk of spreading Eurasian Water Milfoil, an aquatic invasive species.  Owners of property on Schoolhouse Bay would be allowed access to and from their property to the non-prohibited areas of Whitefish Lake.  The Town of Sand Lake will post and maintain signage at all public access points, and place buoys to alert boaters of the 3 year closure, during which time the Eurasian Water Milfoil will be treated.  Motion by Riedmann, 2nd by Thompson, to approve the recommendation.  Motion carried.

 

The Board reviewed the following recommendations from a joint meeting of the Zoning Committee and the Land and Water Conservation Committee (with the later concurrence of the Personnel and Administrative Committee) for the structure of the committees following the consolidation of the Zoning Department and the Land and Water Conservation Department:

  • Establish a 5-member Zoning Committee, with one alternate.  Only the 5-members would have voting rights, with the alternate allowed to vote only in the case of an absence or abstention of a regular voting member.  The role of this committee would be to hold Public Hearings and make final recommendations on zoning-related issues to the County Board. 
  • Establish a Zoning and Conservation Committee.  The committee would consist of the 5 members, plus the alternate, of the Zoning Committee.  All six would be voting members.  To meet the statutory requirements for a Conservation Committee, the membership would also include two members of the Agriculture & Extension Education Committee and one representative of the Farm Services Agency (FSA) who is a non-County Board member.  At least one of the Agriculture and Extension Committee members must also serve on the Zoning Committee.  The Zoning and Conservation Committee would consist of either 7 or 8 voting members, depending on the following: 
    • If both members from the Agriculture and Extension Committee also served on the Zoning Committee, the Zoning and Conservation Committee would consist of 7-members.
    • If only one of the members from the Agriculture and Extension Committee also served on the Zoning Committee, and the other Agriculture & Extension Committee representative only served on the Zoning and Conservation Committee, the Zoning and Conservation Committee would consist of 8-members. 

Motion by McCoy, 2nd by Johnson, to approve the recommendations.  Motion carried.

 

The Board reviewed the following recommendations from the joint meeting of the Zoning Committee and the Land and Water Conservation Committee (with the later concurrence of the Personnel and Administrative Committee) for the staffing and hours of work for the new Zoning and Conservation Department:

  • Zoning and Conservation Department Administrator
    • This position will be filled by Olson, who is currently the County Conservationist, and currently works 40-hours per week.
  • Two (2) Assistant Zoning and Conservation Administrators.  At the start, the expertise of the existing staff would be utilized, with one position concentrating primarily on zoning-related issues and one position concentrating primarily on conservation-related issues.  Cross-training would also begin.
    • One Assistant Zoning and Conservation Administrator position would be filled by Tim Seidl, who is currently the Assistant County Conservationist, and works 40-hours per week.
    • One Assistant Zoning and Conservation Administrator position would be filled by Eric Wellauer, who is currently the County Sanitarian, and works 35-hours per week.  His hours would be increased to 40-hours per week.
  • Two (2) Zoning and Conservation Technicians.  Similar to the Assistant Zoning and Conservation Administrator positions, the existing staff would work primarily in their respective areas of expertise and cross-training would begin.
    • One Zoning and Conservation Technician position would be filled by Jay Kozlowski, who is currently a Zoning and Sanitation Technician, and works 35-hours per week.  His hours would be increased to 40-hours per week. 
    • One Zoning and Conservation Technician position would be filled by Kelly Nechuta, who is currently a Land and Water Conservation Secretary, and works 35-hours per week.  Her hours would be increased to 40-hours per week. 
  • The Deputy Zoning Administrator position would continue, but would also begin assuming office management duties (meeting notices and minutes, budget, invoice processing) related to conservation. 
    • This position would be retained by Cindy Yackley and would continue at 35-hours per week. 
  • The Zoning and Non-Metallic Mining Secretary position would continue, but would assume office duties related to conservation.
    • This position would be retained by Kitty Taylor and would continue at 35-hours per week. 
  • The Zoning Specialist position would continue, but field duties would be removed and the position would concentrate on clerical functions for both zoning and conservation. 
    • This position would be retained by Kathy Marks and would continue at 35-hours per week. 

 

The Board also reviewed the following recommendation of the Personnel and Administrative Committee for employee compensation (which concurs with the recommendations from the joint meeting of the Zoning Committee and the Land and Water Conservation Committee except as to the Zoning and Conservation Department Administrator position) following the consolidation of the Zoning Department and the Land and Water Conservation Department:

·         Assistant Zoning and Conservation Director Eric Wellauer - $21.44 per hour (frozen until wage for Assistant Zoning and Conservation Director Tim Seidl catches up).

·         Assistant Zoning and Conservation Director Tim Seidl - $20.44 per hour.

·         Zoning and Conservation Technicians - $17.53 per hour.

·         Zoning and Conservation Department Administrator - $27.23 per hour

Motion by Zietlow, 2nd by Mrotek, to approve the above recommendations for the staffing and hours of work for the new Zoning and Conservation Department and for the employee compensation for the positions in the new department, effective April 1, 2010.  Motion carried.  Ms. Mizerka voted no.

 

Public Safety Committee Chair Fred Zietlow presented the Committee recommendation to approve the following ordinance (with the later concurrence of the Personnel and Administrative Committee):

ORDINANCE #2-2010

RELATING TO THE CHIEF DEPUTY POSITION IN THE SAWYER COUNTY SHERIFF’S DEPARTMENT

     The Board of Supervisors of Sawyer County does ordain as follows: 

     1.  Creation of Chief Deputy Position

     The position of Chief Deputy, originally created by Resolution #29 effective January 2, 1977, shall be maintained under the provisions of this ordinance.  The Chief Deputy position was created for the purpose of continuity of management and authority within the Sawyer County Sheriff’s Department.  The position of      Chief Deputy abolishes and replaces the position of Undersheriff. 

     2.  Duties and Responsibilities

     The position of Chief Deputy shall have significant responsibility and authority within the operation of the Sawyer County Sheriff’s Department as described in the position description which shall be approved by the committee of jurisdiction for the Sherriff’s Department.  All statutory duties of the Undersheriff shall be transferred to the position of Chief Deputy.  

     3.  Selection 

     The Sawyer County Sheriff will solicit for qualified applicants.  This may be an internal recruitment or may include external advertising, at the discretion of the committee of jurisdiction for the Sheriff’s Department.  The committee of jurisdiction for the Sheriff’s Department, considering input from the Sawyer County Sheriff, shall make the appointment of the Sawyer County Chief Deputy. 

     4.  Compensation 

     The annual salary for the Chief Deputy shall be set by the Sawyer County Board of Supervisors.

     5.  Removal

     The Chief Deputy is an at-will position, serving at the pleasure of and subject to removal at the sole decision of the Sawyer County Board of Supervisors, with or without cause. 

     6.  Repeal Ordinance #29

     This Ordinance repeals and replaces the provisions of Resolution #29. 

     7.  Effective Date

     This Ordinance shall be effective upon adoption by the Sawyer County Board of Supervisors.  The individual currently serving as Chief Deputy shall continue in the position under the terms of this Ordinance.    

 

Motion by Miller, 2nd by McCoy, to approve ORDINANCE #2-2010.  Motion carried.

 

The Board discussed the Finance Committee recommendation that Sawyer County should not pay for drinking water or drinking water dispensers at County facilities served by a municipal water system (other than that provided by the drinking fountains now located in County buildings), and that, for other facilities, department committees should weigh the options for the provision of safe, palatable drinking water.  The Board requested more information about the cost of providing drinking water and an opinion from Sawyer County’s Corporation Counsel as to the County’s legal obligations to provide drinking water in County buildings.  Motion by Kinsley, 2nd by Mizerka, to table further discussion of the matter to allow for the requested information to be provided.  Motion carried.

 

The Board reviewed a form requested by the Equitable Life Insurance Company for employee deferred compensation accounts to be completed and signed on the County’s behalf for employees that no longer work for Sawyer County.  The form instructs Equitable to remove the contract purchased for the participant (former employee) from Sawyer County’s employer unit and allows those participants to direct the transactions for their accounts without further consent by Sawyer County.  The Finance Committee recommends approval for County Clerk Kris Mayberry to sign the forms on behalf of Sawyer County.  Motion by Miller, 2nd by Riedmann, to approve the recommendation.  Motion carried.

 

Human Resource Manager Carol Larson presented the Personnel and Administrative Committee recommendation for designation of March 26, 2010 as an alternative to Friday, July 2nd (the Highway Department is off on Fridays in the summer) for a furlough day for employees of the Highway Department.  Motion by Kinsley, 2nd by Schleeter, to approve the recommendation.  Motion carried.

 

Human Resource Manager Carol Larson presented the Personnel and Administrative Committee recommendation to approve a proposed 2010 salary schedule for the non-represented employees of Sawyer County (on file).  Motion by Kinsley, 2nd by Bassett, to approve the recommendation.  Motion carried.  Mr. Miller voted no.

 

Human Resource Manager Carol Larson presented the Personnel and Administrative Committee recommendation to approve a proposed business associates’ agreement with Benefit Plan Administrators to fulfill new legal obligations of the American Recovery and Reinvestment Act of 2009 for the administration of employee health reimbursement accounts.  Motion by Kinsley, 2nd by Schleeter, to approve the recommendation.  Motion carried.

 

The Board confirmed that the April meeting of the Personnel and Administrative Committee meeting will be held Wednesday, April 14, 2010, at 6:30 p.m.; and that the April meeting of the Property and Airport Committee will be held Monday, April 5, 2010, at 7:00 p.m.

 

Motion by Kinsley, 2nd by Zietlow, to adjourn the meeting.  Motion carried.

 

 

Minutes prepared by Sawyer County Clerk Kris Mayberry