Meeting Agendas & Minutes

County Board 02/18/2010

Last Updated 3/1/2010 12:18:02 PM


Minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, February 18, 2010, 6:30 p.m., Large Courtroom, Sawyer County Courthouse

 

Chairman Hal Helwig called the February meeting of the Sawyer County Board of Supervisors to order.  Roll call was as follows:

present

district

supervisor - T = Town, V = Village, C = City, W = Ward

x

01

Dale Schleeter – T of Lenroot W 1 and 2

x

02

Kathy McCoy – T of Lenroot W 3, T of Round Lake W 1, T of Spider Lake

x

03

Ken Maki – T of Hayward W 3 and 4

x

04

Arlene Mizerka – T of Hayward W 1 and 2

x

05

Fred Zietlow – T of Hayward W 5 and 6

x

06

Dean Pearson – C of Hayward W 1 and 2

x

07

Shirley Riedmann – C of Hayward W 3 and 4

x

08

Doug Mrotek – T of Bass Lake W 1 and 2

 

09

Bruce Miller – T of Bass Lake W 3 and 4

x

10

Hal Helwig – T of Couderay W 2, T of Sand Lake

x

11

James Bassett – T of Couderay W 1, T of Edgewater, T of Meteor, V of Couderay

x

12

Ron Kinsley – T of Hunter W 2, T of Ojibwa, T of Radisson W 1, V of Radisson

x

13

Melvin Olson – T of Draper, T of Hunter W 1, T of Round Lake W 2, T of Winter W 2

x

14

Dale Thompson – T of Meadowbrook, T of Radisson W 2, T of Weirgor, V of Exeland

x

15

Warren Johnson – T of Winter W 1, V of Winter

 

The agenda for the meeting was presented as follows:

01.  Call to order, roll call, Pledge of Allegiance, meeting agenda, recognition of service – Robert Vitcenda, audience recognition

02.  Minutes of the meeting of January 21, 2010

03.  Zoning Committee report, including proposed text amendment to Zoning Ordinance regarding Section 4.23 Access Driveways

04.  Economic Development and Planning Committee report, including:

·         agreement with Indianhead Community Action Agency for administration of Community Development Block Grant housing project

·         appointment of housing committee (to award loans, etc.)

·         USDA website recognition of Sawyer County Development Corporation

05.  Forestry Committee report, including:

·         timber stumpage revenue percentage split

·         2010 Emergency Fire Warden List

·         funds for additional reimbursement for ATV trail coordination services for 2009

06.  Property and Airport Committee report, including funds for department relocation

07.  Public Safety Committee report, including request to fill vacant Deputy Sheriff position

08.  Highway Committee report, including Winter Area Chamber of Commerce request for assistance with placement of snow for Snow Cross event

09.  Health and Human Services Board report, including:

·         Health and Human Services Board appointments

·         updates to Health and Human Services Department budget

10.  Finance Committee report, including recommendation to initiate process to withdraw from membership with Northwest Regional Planning Commission                                                                                                                                                                                                                                                          

11.  Personnel and Administrative Committee report, including:

·         additional furlough days for Courthouse, Professional, Paraprofessional, and Highway Department employees

·         compensatory time side letter of agreement with Sheriff’s Department employee bargaining unit

·         amendments to Group Health Trust employee health insurance coverage plan

12.  Correspondence, reports from conferences and meetings, other matters for discussion only

 

Motion by Bassett, 2nd by Thompson, to approve the meeting agenda as presented.  Motion carried.

 

County Board Vice-Chair and Highway Committee Chair Ron Kinsley presented a plaque to the family of Robert Vitcenda, a long-time member of the Sawyer County Board of Supervisors and of the Sawyer County Highway Committee.  The plaque was inscribed with the following resolution of the Wisconsin County Highway Association, signed by President Bruce Stelzner and by Chairman Charlie Rayala:

Resolution No. 02-2010 - Memorial for Robert A. Vitcenda, Sawyer County

     WHEREAS, Almighty God summoned our trusted friend Robert A. Vitcenda from our midst on November 19, 2009, at the age of 68 years; and

     WHEREAS, Robert A. Vitcenda was a member of the Sawyer County Board of Supervisors, the Sawyer County Highway Committee, and a member of the Wisconsin County Highway Association; and

     WHEREAS, Robert A. Vitcenda has served the citizens of Sawyer County as a County Board Supervisor for twenty-eight years, since 1982, and served on the Sawyer County Highway Committee for twenty years, with dedication and honor, and was the chairperson of the Highway Committee for many of those twenty-eight years; and

     WHEREAS, as a County Board Supervisor and Highway Committee member, Robert A. Vitcenda used his experience for the betterment of the citizens of Sawyer County and worked diligently to serve his County and the Wisconsin County Highway Association;

     NOW, THEREFORE, BE IT RESOLVED by the Wisconsin County Highway Association that Robert A. Vitcenda be memorialized for his distinguished public service and dedication, and for his many years of faithful and devoted service to the citizens of Sawyer County, the State of Wisconsin, and the Wisconsin County Highway Association; and

     BE IT FURTHER RESOLVED that a properly attested copy of this Resolution be forwarded to Mrs. Robert A. (Joan) Vitcenda, 1474N State Road 40, Exeland, Wisconsin, 54835, with the Association’s expression of sincere sympathy to her and her family for their loss.

 

Motion by Bassett, 2nd by Johnson, to approve the January 21, 2010 meeting minutes.  Motion carried.

 

Zoning Department Administrator William Christman presented the Zoning Committee recommendation to delete, effective May 1, 2010, the entire section 4.23 of the Sawyer County Zoning Ordinance and to replace the deleted section with the following:

 

4.23 ACCESS DRIVEWAYS

Driveway access permits shall be obtained from the appropriate permitting authority.

 

Motion by Zietlow, 2nd by McCoy, to approve the Zoning Committee recommendation.  Motion carried.

 

Economic Development and Planning Committee Chair Shirley Riedmann presented the Committee recommendation to approve a proposed agreement with Indianhead Community Action Agency (ICAA) for ICAA to provide the administrative services for the current Sawyer County Community Development Block Grant (CDBG) housing rehabilitation project.  ICAA representative Sally Schrader was present to answer questions concerning the proposed agreement which was prepared by ICAA and reviewed by Sawyer County Corporation Counsel Thomas J. Duffy.  County Supervisor Kathy McCoy noted that the proposed agreement referenced a housing committee already in existence and that the County Board has not yet established a housing committee for the current project.  County Board Chair Hal Helwig reported that he had not received letters of interest in serving on the Sawyer County CDBG housing rehabilitation committee from residents of all parts of Sawyer County and suggested the appointment of an interim committee until he is able to recommend a committee with representation from all parts of Sawyer County.  Mr. Helwig recommended that Town of Sand Lake resident William Christman, Town of Hayward resident Arlene Mizerka, and Town of Radisson resident Ron Kinsley serve as members of the interim committee.  Motion by Riedmann, 2nd by Maki, to approve the proposed agreement amended to indicate that a project housing committee will be appointed by the Sawyer County Board of Supervisors, and to approve Mr. Helwig’s recommendation for the interim committee.  Motion carried.

 

Economic Development and Planning Committee Chair Shirley Riedmann reported that the United States Department of Agriculture (USDA) website will include recognition of the Sawyer County Development Corporation (SCDC) for its use of Rural Business Enterprise Grant funds for economic development projects in Sawyer County.  The USDA noted that the SCDC, in 2009, “helped to establish over 120 new jobs in Sawyer County during the economic downturn”.  “The result of these efforts was reflected by a Department of Workforce Development release in late 2009 that reported Sawyer County as having the smallest increase in unemployment out of all 72 counties in the State of Wisconsin.”

 

Forestry Committee Chair James Bassett presented the Committee recommendation for the County’s share (90%) of the revenue from the sale of timber stumpage from the Sawyer County Forest to be applied as revenue to the Sawyer County General Fund now that the debt from the loan for the purchase of land from the Wisconsin Board of Commissioners of Public Lands has been repaid.  The other 10% is paid to the towns where the timber is harvested.  The Finance Committee concurs with the recommendation.  Motion by McCoy, 2nd by Riedmann, to approve the recommendation.  Motion carried.

 

Forestry Committee Chair James Bassett presented the Committee’s recommendation to approve the Emergency Fire Warden Organization List for 2010.  Motion by Thompson, 2nd by Johnson, to approve the recommendation.  Motion carried.  Mr. Bassett abstained.  (Mr. Bassett’s name is on the list.)

 

The Board reviewed the Forestry Committee recommendation to expend $3,000 from the Sawyer County Environmental Impact Fees Fund for additional compensation to be paid to the Sawyer County Snowmobile Alliance for the services provided by the Trail Coordinator and Assistant Trail Coordinator.  Sawyer County Snowmobile Alliance Treasurer Mike Outcalt presented the Forestry Committee with information about the trail coordination services provided by the Alliance.  The Finance Committee reviewed the Forestry Committee recommendation and recommends County Board approval for an additional $2,000 (not $3,000) in compensation to be paid to the Alliance conditioned upon the Alliance providing the County with their most recent financial statement, and that the funds come from the Sawyer County Resource Development Fund (not the Environmental Impact Fees Fund).  Motion by Riedmann, 2nd by Schleeter, to approve the Finance Committee recommendation.  Motion carried by unanimous voice vote. 

 

Property and Airport Committee Chair Fred Zietlow introduced Maintenance Department Supervisor Dennis Erickson.  Mr. Erickson presented plans for the relocation of the University of Wisconsin-Extension Department to office space that would be vacated by the Health and Human Services Department and for the relocation of the Human Resource Department to space now occupied by the University of Wisconsin-Extension Department.  This relocation would provide the space necessary to expand facilities and provide greater security for Circuit Court functions, including a larger Jury Room and office space for a second or visiting judges.  Mr. Erickson met with Health and Human Services Department Director Pete Sanders, University of Wisconsin-Extension Department Chair Lori Laberee, Human Resource Manager Carol Larson, Circuit Court Judge Gerald Wright, and Clerk of Circuit Court Anne Marie Danielson to review and discuss the options for department relocations.  Following a discussion about where to locate an employee shared by the Health and Human Services Department and the University of Wisconsin-Extension Department the plan was revised to locate that employee in an office between the two departments.  The Property and Airport Committee voted to approve the revised plan and to forward the plan to the Finance Committee and County Board for approval of the funds (estimated by Mr. Erickson to be $15,000 to $17,000) needed for the project.  The Finance Committee determined to forward the recommendation to the County Board.  Circuit Court Judge Gerald Wright addressed the need to expand facilities and provide greater security for Circuit Court functions.  Motion by Maki, 2nd by Pearson, to move forward with the plan with the funds, an amount not to exceed $17,000, to come from the Contingency Fund Account of the 2010 Sawyer County Budget.  The motion carried with Ms. Riedmann, Ms. Mizerka, and Mr. Bassett voting no. 

 

The Board reviewed the Public Safety Committee recommendation to approve filling a vacant road deputy position and to establish an eligibility list for road deputies.  The Personnel and Administrative Committee had discussed, with Sheriff James Meier, the potential ramifications for law enforcement in Sawyer County if the position is not filled before voting to recommend County Board approval of the Public Safety Committee recommendation.  Sheriff Meier reiterated his support for the recommendation and indicated that he would delay filling the position for 2 months to reduce some of the expense of the position in 2010.  Motion by Olson, 2nd by Zietlow, to approve the Public Safety Committee recommendation.  The roll call vote was as follows:  Helwig – yes; Bassett – yes; Kinsley – yes; Olson – yes; Thompson – yes; Johnson – yes; Schleeter – yes; McCoy – yes; Maki – yes; Mizerka – yes; Zietlow – yes; Pearson – yes; Riedmann – yes; Mrotek – no; Miller – absent.  The motion carried with 13 voting yes and 1 voting no.

 

Highway Committee Chair Ron Kinsley presented the Committee recommendation to approve the Winter Chamber of Commerce request for the use (for a second time due to weather and timing) of 2 dump trucks and one front end loader from the Highway Department to place snow for the Snow Cross event scheduled for February 27, 2010, with the stipulation that the Village of Winter and the Winter Chamber of Commerce accept all liability for the property where the County trucks will be performing the work.  Motion by Kinsley, 2nd by Olson, to approve the recommendation.  Motion carried.

 

Health and Human Services Department Director Pete Sanders presented the Health and Human Services Board recommendation to approve the current membership of the Health and Human Services Board except that Dr. Robert Swenson (in place of Geri Fitch, R.N.) would be the health care professional representative and Bill Morrow (in place of Debbie Butler) would be the LCO Tribe representative, with Gary Clause as the alternate LCO representative.  Motion by Kinsley, 2nd by Olson, to approve the recommendation.  Motion carried.  Mr. Pearson abstained from voting.

 

Health and Human Services Department Director Pete Sanders presented the Health and Human Services Board recommendation to approve amendments to the 2010 Health and Human Services Department budget reflecting the confirmed amount of allocations from the State of Wisconsin and other changes.  Motion by Maki, 2nd by Mrotek, to approve the recommendation.  Motion carried.

 

The Board discussed the Finance Committee recommendation to initiate the process for Sawyer County’s withdrawal from membership with the Northwest Regional Planning Commission.  Motion by Kinsley, 2nd by Riedmann, to table consideration of the recommendation until the March meeting of the County Board.  Motion carried.

 

Human Resource Manager Carol Larson presented the Personnel and Administrative Committee recommendation to schedule Friday, April 23rd; Friday, July 2nd; and Thursday, December 30th as the 3 additional employee furlough days in 2010.  Motion by Bassett, 2nd by Zietlow, to approve the recommendation.  Motion carried.

 

Human Resource Manager Carol Larson presented the Personnel and Administrative Committee recommendation to approve a proposed side letter of agreement with the law enforcement employee bargaining unit regarding compensatory time.  Motion by Bassett, 2nd by Johnson, to approve the recommendation.  Motion carried.

 

Human Resource Manager Carol Larson presented the Personnel and Administrative Committee recommendation to approve proposed amendments 30 and 31 to Sawyer County’s WCA Group Health Trust benefit plan.  The amendments reflect benefit changes negotiated with employee bargaining units or required by changes in federal law.  Motion by Bassett, 2nd by Schleeter, to approve the recommendation.  Motion carried.

 

The Board discussed the consolidation of the Land and Water Conservation Department and the Zoning Department, including the issues of what to name, how to staff, staff compensation and location, and department committee structure for the consolidated department and that the Personnel and Administrative Committee determined that the County Board should schedule (as soon as possible) a joint meeting of the Zoning Committee and the Land and Water Conservation Committee to discuss these issues and to develop recommendations for the consolidated department for the County Board’s consideration.  The Board determined to schedule the meeting for Wednesday, February 24, 2010, beginning at 6:30 p.m.  [Note:  The meeting was later rescheduled for Friday, March 5, 2010, at 10:30 a.m.]

 

Motion by Maki, 2nd by Kinsley, to adjourn the meeting.  Motion carried.

 

 

Minutes prepared by Sawyer County Clerk Kris Mayberry