minutes of the meeting of the Finance Committee, Sawyer County Board of Supervisors
February 12, 2010, 8:30 a.m., Assembly Room, Sawyer County Courthouse
members present: Kathy McCoy (Chair), Dale Schleeter, James Bassett, Doug Mrotek (for Kathy McCoy when she left the meeting at 11:15 a.m.)
Motion by Schleeter, 2nd by Bassett, to approve the meeting agenda. Motion carried.
Motion by Bassett, 2nd by Schleeter, to approve the January 13, 2010 meeting minutes. Motion carried.
Sawyer County Forest Administrator Gregg Peterson presented the Forestry Committee recommendation to expend $3,000 from the Sawyer County Environmental Impact Fees Fund as additional compensation to be paid to the Sawyer County Snowmobile Alliance for the services provided by the Trail Coordinator and Assistant Trail Coordinator. Sawyer County Snowmobile Alliance Treasurer Mike Outcalt presented information about the services provided by the Alliance. Motion by Schleeter, 2nd by Bassett, to recommend County Board approval for an additional $2,000 (not $3,000) in compensation to be paid to the Alliance conditioned upon the Alliance providing the County with their most recent financial statement. The funds would come from the Sawyer County Resource Development Fund (not the Environmental Impact Fees Fund). Motion carried.
Maintenance Department Supervisor Dennis Erickson reviewed his research into the feasibility of installing wood pellet burning systems to heat County buildings and his conclusion that the installation would not be cost effective at this time unless the County receives a grant towards the expenses of the project. The Committee discussed whether such a system would be feasible at any of the Highway Department facilities. Motion by McCoy, 2nd by Bassett, to refer this to the Highway Committee for consideration. Motion carried.
Maintenance Department Supervisor Dennis Erickson presented plans that provide options for the relocation of the University of Wisconsin-Extension Department to office space that would be vacated by the Health and Human Services Department and for the relocation of the Human Resource Department to space now occupied by the University of Wisconsin-Extension Department. This relocation would provide the space to expand facilities and provide greater security for Circuit Court functions, including a larger Jury Room and office space for a second or visiting judges. Mr. Erickson met with Health and Human Services Department Director Pete Sanders, University of Wisconsin-Extension Department Chair Lori Laberee, Human Resource Manager Carol Larson, Circuit Court Judge Gerald Wright, and Clerk of Circuit Court Anne Marie Danielson to review and discuss the options for department relocations. Following a discussion about where to locate an employee shared by the Health and Human Services Department and the University of Wisconsin-Extension Department the plan was revised to locate that employee in an office between the two departments. The Property and Airport Committee voted to approve the revised plan and to forward the plan to the Finance Committee and County Board for approval of the funds (estimated by Mr. Erickson to be $15,000 to $17,000) needed for the project. Motion by McCoy, 2nd by Schleeter to forward the recommendation to the County Board. Motion carried.
Land and Water Conservation Department Director Dale Olson presented a proposal to replace one of the vehicles now in use in the Zoning Department with funds budgeted for other purposes in the Zoning Department budget. No action was taken.
The Committee reviewed the Forestry Committee recommendation for the County’s share (90%) of the revenue from the sale of timber stumpage from the Sawyer County Forest to be applied as revenue to the Sawyer County General Fund now that the debt from the loan for the purchase of land from the Wisconsin Board of Commissioners of Public Lands has been repaid. The other 10% is paid to the towns where the timber is harvested. Motion by McCoy, 2nd by Schleeter, to approve the recommendation. Motion carried.
The Committee reviewed and discussed a report of 2009 General Fund revenues and expenses through December 31, 2009.
Motion by McCoy, 2nd by Schleeter, to request that the Public Safety Committee conduct a study of whether the use of Lifeline Systems for the billing and collection of charges for the Sawyer County Ambulance Service has been cost effective. Motion carried.
The Committee discussed implementation of a purchase order system. Information Technology Department Director Mike Coleson reviewed the options, including the use of a system developed by Lewis & Associates and used by the Sawyer County Health and Human Services Department. Mr. Coleson also indicated that the New World Systems accounting system now in use by the County includes a feature that prohibits purchases when funds are not available in an account. The feature is currently not active. Motion by Schleeter, 2nd by Bassett, to have this feature activated. Motion carried.
Kathy McCoy exited the meeting. Doug Mrotek replaced Ms. McCoy on the Committee.
The Committee discussed whether to continue membership with the Northwest Regional Planning Commission. Motion by Bassett, 2nd by Mrotek, to recommend County Board approval to initiate the process for Sawyer County’s withdrawal from membership with the Planning Commission. Motion carried.
The Committee reviewed the results of a department survey to determine the number of department photocopiers, bottled water, refrigerators, coffee pots, auxiliary heaters, cell phones, and employee trips to the post office. The survey was prepared by Mr. Bassett who indicated that he had received additional information from Maintenance Department Supervisor Dennis Erickson which he would include in the survey results for presentation at next month’s meeting. The Committee noted that vouchers had been submitted with department bills for the purchase of bottled water. Motion by Bassett, 2nd by Mrotek, to advise departments and employees that Sawyer County will no longer pay for water or water dispensers other than that provided by the drinking fountains located in County buildings. Motion carried.
County Treasurer Dianne Ince presented a County financial report through January of 2010 and the Wisconsin Department of Revenue monthly report on county sales and use tax distribution to Sawyer County which included the following information:
- Distributed to Sawyer County in January of 2010 - $86,290.09
- Distributed to Sawyer County in 2010 through January - $86,290.09
- Distributed to Sawyer County through same month in 2009 - $92,161.62
- 2010 Sawyer County Budget sales and use tax revenue forecast - $1,337,500
Motion by Bassett, 2nd by Mrotek, to approve the Treasurer’s Report. Motion carried.
The Committee reviewed the monthly department expense vouchers. Motion by Bassett, 2nd by Mrotek, to approve the vouchers. Motion carried.
Motion by Mrotek, 2nd by Bassett, to adjourn the meeting. Motion carried.
Minutes prepared by Sawyer County Clerk Kris Mayberry