Meeting Agendas & Minutes

County Board 01/21/2010

Last Updated 3/24/2010 9:41:39 AM


 

minutes of the meeting of the Sawyer County Board of Supervisors

Thursday, January 21, 2010, 6:30 p.m., Large Courtroom, Sawyer County Courthouse

 

Chairman Hal Helwig called the January meeting of the Sawyer County Board of Supervisors to order.  The roll call was as follows:

present

district

supervisor - T = Town, V = Village, C = City, W = Ward

x

01

Dale Schleeter – T of Lenroot W 1 and 2

x

02

Kathy McCoy – T of Lenroot W 3, T of Round Lake W 1, T of Spider Lake

x

03

Ken Maki – T of Hayward W 3 and 4

x

04

Arlene Mizerka – T of Hayward W 1 and 2

x

05

Fred Zietlow – T of Hayward W 5 and 6

x

06

Dean Pearson – C of Hayward W 1 and 2

x

07

Shirley Riedmann – C of Hayward W 3 and 4

x

08

Doug Mrotek – T of Bass Lake W 1 and 2

x

09

Bruce Miller – T of Bass Lake W 3 and 4

x

10

Hal Helwig – T of Couderay W 2, T of Sand Lake

x

11

James Bassett – T of Couderay W 1, T of Edgewater, T of Meteor, V of Couderay

x

12

Ron Kinsley – T of Hunter W 2, T of Ojibwa, T of Radisson W 1, V of Radisson

x

13

Melvin Olson – T of Draper, T of Hunter W 1, T of Round Lake W 2, T of Winter W 2

x

14

Dale Thompson – T of Meadowbrook, T of Radisson W 2, T of Weirgor, V of Exeland

x

15

Warren Johnson – T of Winter W 1, V of Winter

 

The agenda for the meeting was presented as follows:

01.   Call to order, roll call, Pledge of Allegiance, meeting agenda, audience recognition

02.   Minutes of the meeting of December 17, 2009

03.   Economic Development and Planning Committee report, including:

·         contract with Department of Commerce for Community Development Block Grant housing project

·         agreement with Indianhead Community Action Agency for administration of Community Development Block Grant housing project

·         appointment of housing committee or designation of administrator to award loans

·         County Board representation at Superior Days

04.   Forestry Committee report, including withdrawal and entry of parcel in County Forest land trade to resolve boundary issue

05.   Property and Airport Committee report, including renewal of general liability insurance coverage for Airport for March 15, 2010 to March 15, 2011

06.   Public Safety Committee report, including Chief Deputy appointment

07.   Highway Committee report, including Winter Area Chamber of Commerce request for assistance with placement of snow for Snow Cross event

08.   Finance Committee report, including:

·         budget planning, including requirement that departments submit requests to transfer funds between line items of their budgets to their committee and Finance Committee for approval

·         New World Systems software maintenance agreement

09.   Personnel and Administrative Committee report, including:

·         proposal for consolidation of Land and Water Conservation Department and Zoning Department, including Personnel and Administrative Committee recommendation not to fill Zoning Administrator position

·         options to achieve personnel cost savings included in 2010 budget

10.   2010 contract with State of Wisconsin Department of Children and Families covering administration of child and spousal support and establishment of paternity and medical support programs

11.   Election to fill vacant Highway Committee position

12.   Sawyer County Comprehensive Plan

13.   Correspondence, reports from conferences and meetings, other matters for discussion only

14.   Closed session, pursuant to sections 19.85(1)(c) and (e), Wisconsin State Statutes, to discuss the appointment of a Chief Deputy, to consider staffing in a possible consolidated Zoning Department and Land and Water Conservation Department, and to discuss achieving the personnel cost savings included in the 2010 budget

 

Motion by Kinsley, 2nd by Zietlow, to approve the meeting agenda.  Motion carried.

 

Sawyer County resident Russ Roberts addressed the Board, suggesting more enforcement for collection of the Birkebeiner Trail pass fee established to help fund trail maintenance and expressing concern that the increase in the annual fee from $30 to $50 might be excessive.  The Board discussed whether more enforcement is appropriate for the voluntary fee and how the amount of the fee is set and referred the matter to the Forestry Committee for further discussion.

 

Motion by Kinsley, 2nd by McCoy, to approve the December 17, 2009 meeting minutes.  Motion carried.

 

Economic Development and Planning Committee Chair Shirley Riedmann reported that the signed contract with the Department of Commerce for the Community Development Block Grant housing rehabilitation project had not yet been received.  Motion by Kinsley, 2nd by Schleeter, to table consideration of the agreement with the Department of Commerce and the agreement with Indianhead Community Action Agency for administration of the Community Development Block Grant housing project.  Motion carried.

 

The Board discussed whether to appoint a committee to be involved with the process of granting loans for individual housing rehabilitation projects or whether to have the project administrator review the applications and select projects that meet established criteria.  Motion by Miller, 2nd by Kinsley, to have County Board Chair Hal Helwig develop a committee with representation from all areas of the County for the County Board’s review at the February County Board meeting.  Motion carried.

 

The Board discussed the Economic Development and Planning Committee recommendation to approve a $1,000 contribution to help defray the costs of the 2010 Superior Days event scheduled for February 23-24, 2010 at the Madison Concourse Hotel and Governor’s Club.  Motion by Miller, 2nd by Bassett, to approve the recommendation and to approve that one or more County Board members attend the event.  Motion carried.

 

Forestry Committee Chair James Bassett introduced Sawyer County Forest Administrator Greg Peterson to present the Forestry Committee recommendation to approve an application for withdrawal of ten acres and an application for entry of a different ten acres of land from the Sawyer County Forest to effectuate an exchange of lands with a private owner to resolve a boundary issue.  The Board reviewed the following resolution:

RESOLUTION #1-2010

WITHDRAWAL AND ENTRY OF COUNTY FOREST LANDS FOR LAND EXCHANGE

     WHEREAS, Sawyer County has determined to resolve a boundary issue involving the encroachment of a private cabin on County-owned land in the Sawyer County Forest by exchanging the following described parcel of real estate:  The South Half of the South Half of the Northwest Quarter of the Northeast Quarter (S1/2S1/2NW1/4NE1/4), of Section 11, Township 37 North, Range 5 West; for the following described parcel of real estate:  The North Half of the North Half of the Northwest Quarter of the Southeast Quarter (N1/2N1/2NW1/4SE1/4), of Section 11, Township 37 North, Range 5 West.

     NOW, THEREFORE, BE IT RESOLVED that the following-described parcel of real estate is withdrawn from the Sawyer County Forest:  The South Half of the South Half of the Northwest Quarter of the Northeast Quarter (S1/2S1/2NW1/4NE1/4), of Section 11, Township 37 North, Range 5 West.

     BE IT FURTHER RESOLVED that the following-described parcel of real estate is entered as County Forest Lands:  The North Half of the North Half of the Northwest Quarter of the Southeast Quarter (N1/2N1/2NW1/4SE1/4), of Section 11, Township 37 North, Range 5 West.

 

Motion by Miller, 2nd by Riedmann, to approve the application for withdrawal of ten acres and the application for entry of a different ten acres from the Sawyer County Forest, and to approve RESOLUTION #1-2010.  Motion carried.

 

Property and Airport Committee Chair Fred Zietlow presented the Committee recommendation to approve the proposal of RJF Agencies for renewal of general liability insurance coverage for the Sawyer County Airport for March 15, 2010 to March 15, 2011.  The proposal includes an annual premium of $3,000 (down from $4,500 the previous year) and a $150 service fee for RJF.  Motion by Miller, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

Motion by Mizerka, 2nd by Riedmann, to refer the appointment of a Chief Deputy for the Sheriff’s Department to the closed session at the end of the meeting.  Motion carried.

 

Highway Committee Chair Ron Kinsley presented the Committee recommendation to approve the Winter Chamber of Commerce request for the use of 2 dump trucks and one front end loader from the Highway Department to place snow for the Snow Cross event scheduled for February 27, 2010, with the stipulation that the Village of Winter and The Winter Chamber of Commerce accept all liability for the property where the County trucks will be performing the work.  Motion by Kinsley, 2nd by Miller, to approve the recommendation.  Motion carried.  Mr. Bassett voted no.

 

Finance Committee Chair Kathy McCoy presented the Committee recommendation for requiring that departments submit requests to their committee and then to the Finance Committee for approval to transfer funds between line items of their budgets.  An adverse decision of the Finance Committee could be appealed to the County Board.  Motion by Riedmann, 2nd by Bassett, to approve the recommendation.  Motion carried.

 

The Board reviewed a proposed standard software maintenance agreement with New World Systems Corporation for 2010 through 2012.  The Finance Committee discussed an alternative agreement for just the year 2010 (with an additional charge of $1,900 for 2010 with the one-year agreement option) with Information Technology Department Director Mike Coleson and by speaker telephone with New World Systems representatives Krystyn Maxwell and Chuck Childress.  Mr. Childress offered that, if Sawyer County approved the 3-year maintenance agreement, New World would provide Sawyer County with a software system trainer for 3 days and only charge Sawyer County for travel expenses.    Motion by Miller, 2nd by Johnson, to approve the Finance Committee recommendation for approval of the software maintenance agreement with New World Systems Corporation for 2010 through 2012 providing the training offer is included.  Motion carried.

 

The Board discussed the proposal for consolidation of the Land and Water Conservation Department and the Zoning Department and whether to fill the Zoning Department Administrator position that will be vacant April 1, 2010 upon the retirement of William Christman.

 

Linda Zilmer, Brian Hucker, and Kenneth Zeroth spoke in opposition to eliminating the Zoning Department Administrator position.  Ernest Martinson expressed that this is an opportunity for Sawyer County to reassess the zoning function and process in Sawyer County.

 

Motion by Miller, 2nd by Mizerka, to approve the Zoning Committee recommendation to advertise for a full-time Zoning Department Administrator and to look for ways to merge the Land and Water Conservation Department and the Zoning Department at some point in time.  The roll call vote was as follows:  Riedmann – no; Mrotek – no; Miller – yes; Helwig – no; Bassett – no; Kinsley – no; Olson – no; Thompson – no; Johnson – yes; Schleeter – no; McCoy – yes; Maki – yes; Mizerka – yes; Zietlow – no; Pearson – no.  The motion failed with 5 voting yes and 10 voting no.

 

Motion by Miller, 2nd by McCoy, to refer the proposal for consolidation of the Land and Water Conservation Department and the Zoning Department to the Land and Water Conservation Committee to develop a plan for consolidation of the departments.  The roll call vote was as follows:  Mrotek – yes; Miller – yes; Helwig – no; Bassett – no; Kinsley – yes; Olson – no; Thompson – yes; Johnson – yes; Schleeter – no; McCoy – yes; Maki – no; Mizerka – yes; Zietlow – no; Pearson – no; Riedmann – no.  The motion failed with 7 voting yes and 8 voting no.

 

Motion by Bassett, 2nd by Zietlow, to approve consolidation of the Land and Water Conservation Department and the Zoning Department and to have Land and Water Conservation Department Director Dale Olson assume the duties of the Zoning Department Administrator position upon the retirement of William Christman.  The roll call vote was as follows:  Miller – no; Helwig – yes; Bassett – yes; Kinsley – yes; Olson – yes; Thompson – yes; Johnson – yes; Schleeter – yes; McCoy – no; Maki – no; Mizerka – no; Zietlow – yes; Pearson – yes; Riedmann – yes; Mrotek – yes.  The motion carried with 11 voting yes and 4 voting no.

 

The Board discussed options for achieving the personnel cost savings included in the 2010 Sawyer County Budget in order to meet the limit imposed by the State of Wisconsin on the County’s property tax levy.  Human Resource Manager Carol Larson presented the Personnel and Administrative Committee recommendation for:

·         Monday, February 15, 2010 to be a mandatory unpaid furlough day for employees of the Courthouse employee bargaining unit.  Employees of the Professional, Paraprofessional, and Highway employee bargaining units would receive their normal holiday pay for February 15, 2010.

·         Friday, November 26, 2010 to be a mandatory unpaid furlough day for employees of the Professional, Paraprofessional, and Highway employee bargaining units.  Employees of the Courthouse employee bargaining unit would receive their normal holiday pay for November 26, 2010.

·         The Courthouse and Highway Department would be closed on Monday, February 15, 2010 and on Friday, November 26, 2010.

·         Not requiring non-represented employees to work on February 15, 2010 or on November 26, 2010.  Non-represented employees currently receive one of the above days as a holiday (depending on which bargaining unit they are associated with).  Non-represented employees would receive pay for each of those days.  Wage increases for non-represented employees would, however, be delayed to achieve the same cost savings that would be achieved through these unpaid furlough days. 

Ms. Larson noted that Circuit Court Judge Gerald Wright had informed her that the Court’s calendar included 71 cases scheduled for February 15, 2010 and requested an exemption from the furlough for that day for necessary court staff.  Motion by Miller, 2nd by Johnson, to approve the Personnel and Administrative Committee recommendation, with the exception that the court system will be open on Monday, February 15, 2010, and that alternate unpaid furlough days will be assigned to those staff members who are members of the Courthouse employee bargaining unit and who must be present to support the Court operations.  Motion carried.

 

The Board reviewed the 2010 contract with the State of Wisconsin Department of Children and Families covering the administration of child and spousal support and the establishment of paternity and medical support programs.  Motion by Miller, 2nd by Schleeter, to approve the contract and to authorize that it be signed on the County’s behalf.  Motion carried.

 

County Clerk Kris Mayberry requested nominations for the vacant position on the Highway Committee.  Ron Kinsley nominated Kathy McCoy.  Fred Zietlow nominated Doug Mrotek.  Hal Helwig nominated Dean Pearson.  Doug Mrotek received the most votes and was therefore elected to the Highway Committee.

 

The Board reviewed the draft Sawyer County Comprehensive Plan and 2 pages of amendments which were reviewed by the Sawyer County Comprehensive Plan Development Committee at their meeting held January 12, 2010, and by the Zoning Committee at their meeting held January 15, 2010.  County Supervisor Kathy McCoy suggested amending the 1st paragraph of the introduction to the implementation section on page 9-1 of the draft to be as follows [amended section within brackets below]:

The Sawyer County Comprehensive Plan is intended to help guide decision making by County Departments and others where applicable through a set of goals, objectives and actions.  At the beginning of the overall comprehensive planning process it was determined that the County comprehensive plan would be a broad representation of those towns throughout Sawyer County based [on the towns’ current] adopted comprehensive plan.  During development of the county comprehensive plan, a total of 13 towns had either adopted or were in development of comprehensive plans.

 

The Board reviewed the following proposed ordinance:

ORDINANCE #1-2010

ADOPTING SAWYER COUNTY COMPREHENSIVE PLAN

The County Board of the County of Sawyer, Wisconsin, does ordain as follows:

     Section 1. Pursuant to section 59.69(2) and (3) of the Wisconsin Statutes, the County of Sawyer, is authorized to prepare and adopt a comprehensive plan as defined in section 66.1001(1)(a) and 66.1001(2) of the Wisconsin Statutes.

     Section 2. The County Board of the County of Sawyer, Wisconsin, has adopted written procedures designed to foster public participation in every stage of the preparation of a comprehensive plan as required by section 66.1001(4)(a) of the Wisconsin Statutes.

     Section 3. The Sawyer County Comprehensive Plan Development Committee, by a majority vote of the Committee, recorded in its official minutes, has adopted a resolution recommending to the County Board the adoption of the document entitled "Sawyer County Comprehensive Plan”, containing all of the elements specified in section 66.1001(2) of the Wisconsin Statutes.

     Section 4. The County has held at least one public hearing on this ordinance, in compliance with the requirements of section 66.1001(4)(d) of the Wisconsin Statutes.

     Section 5. The County Board of the County of Sawyer, Wisconsin, does, by enactment of this ordinance, formally adopt the document entitled, "Sawyer County Comprehensive Plan" pursuant to section 66.1001(4)(c) of the Wisconsin Statutes.

     Section 6. This ordinance shall take effect upon passage by a majority vote of the members-elect of the County Board and [publication/posting] as required by law.

 

Motion by Miller, 2nd by Johnson, to approve ORDINANCE #1-2010 adopting the Sawyer County Comprehensive Plan, including the 2 pages of amendments and the amendment suggested by Ms. McCoy.  Motion carried.

 

Northwest Regional Planning Commission Deputy Director Sheldon Johnson expressed his appreciation to the members of the Sawyer County Comprehensive Plan Development Committee for their efforts and to the public for their input in the development of the plan.  The County Board requested that County Board Chair Hal Helwig send a letter of appreciation to the members of the Sawyer County Comprehensive Plan Development Committee.

 

Land and Water Conservation Committee Chair James Bassett announced that the Land and Water Conservation Committee will hold its February 9, 2010 meeting in the Large Conference Room at the Wisconsin Department of Natural Resources Regional Office located at 810 W Maple Street in Spooner, Wisconsin.

 

Motion by Miller, 2nd by Kinsley, to convene into closed session, pursuant to sections 19.85(1)(c) and (e), Wisconsin State Statutes, to discuss the appointment of a Chief Deputy, to consider staffing in a possible consolidated Zoning Department and Land and Water Conservation Department, and to discuss achieving the personnel cost savings included in the 2010 budget.  Motion carried by unanimous voice vote.

[Minutes of closed sessions are kept in a confidential file in the County Clerk’s Office.]

Motion by Miller, 2nd by Kinsley, to reconvene into open session.  Motion carried.

 

Motion by Miller, 2nd by Riedmann, to adjourn the meeting.  Motion carried.

 

 

Minutes prepared by Sawyer County Clerk Kris Mayberry