Fee Schedule

PUBLIC RECORDS NOTICE

The County Clerk’s office serves as the hub of County government and is responsible for County Board records; financial and budget information; insurance; licensing; personnel, payroll and benefit information; and election records.  The County Clerk shall act as the records custodian for the County Board, the County departments, and their corresponding committees created to carry out the operations of the County.  The Sawyer County Sheriff’s Department and Sawyer County Health & Human Services Department shall create separate Public Records Policies and shall post Public Records Notices unique to their respective departments. 

All records of Sawyer County are open to the public unless otherwise provided by specific state or federal law or the balance test.  The balancing test balances the public interest in disclosure of the record against the public interest favoring nondisclosure.  Balancing factors to be considered may include, but are not limited to, evidentiary privileges; privacy and reputational interests; and the reasons Closed Sessions are allowed as described in Wisconsin State Statute 19.85(1)(c) which include quasi-judicial deliberations; meetings considering probation or parole or strategies for crime detection or prevention; public business involving investments, competitive factors, or negotiations; consideration or investigation into sensitive or private matters which would be likely to have a substantial adverse effect upon the reputation of any person referred to; and legal advice as to pending or probable litigation.

For the purposes of this Sawyer County Public Records Policy, “Local Public Office” positions include the County Elected Officials and Department Heads, to include the Clerk of Circuit Court, County Clerk, County Coroner, County Treasurer, Register of Deeds, Sheriff, Zoning Administrator, Child Support Director, Veterans Service Officer, County Forest Administrator, Ambulance/Emergency Government Administrator, Maintenance/Custodial Supervisor, Information Technology Director, Land Records Director, County Surveyor, County Conservationist, Highway Commissioner, and Health & Human Services Director.    

Dates and Places at Which Public Records May be Obtained


The public may obtain information and access to records by making requests either in writing or in person to the County Clerk, Courthouse, 10610 Main Street, P.O. Box 836, Hayward, WI  54843, during regular office hours.  Regular office hours are between 8:00 a.m. and 4:00 p.m., Monday through Friday, holidays excluded. 

If the County Clerk is not present, information and access to records may be obtained from one of the Deputy County Clerks, who are authorized to act as legal custodians in the County Clerk’s absence. 

Records of a routine nature are often available directly from the various county departments which create, store or use the documents.  When a question arises as to whether access to a record should be restricted or limited, the request shall be referred to the official Records Custodian, the County Clerk, as described above. 

The request should be specific as to the record or information desired.  The County shall not be required to create a new record in response to a public request for information. 

Costs

 
A fee will be imposed upon the requester for the actual, necessary and direct cost of complying with the request, as authorized by law, including:

1.         Reproducing and transcription of the record, including any required costs to notify the person who is the subject of the record that is being requested;

2.         Photographing and photographic processing if a photograph of the record is provided, the form of which does not permit copying;

3.         Mailing or shipping of any record or photograph to the requester; and

4.         Locating a record if the actual, necessary and direct cost of locating the record exceeds $50.00. 

If a fee schedule for specific records is established by Federal or State Statute, law or administrative rule, the County shall comply with said fee schedule. 

If no Federal or State Statute, law or administrative rule dictates the fee, the attached fee schedule shall apply. 

Prepayment may be required for requests if the total exceeds $5.00

If the anticipated cost for items 1-3 exceeds, $5.00, the requester shall be notified of the estimated cost of complying with the request before the costs are incurred.

If the anticipated cost of locating a record exceeds $50.00, the requester shall be notified of the estimated cost of complying with the request before the costs are incurred.

PHOTOCOPIES

8½x11 (one-sided) = 25¢                     8½x11 (two-sided) = 35¢
8½x14 (one-sided) = 25¢                     8½x14 (two-sided) = 35¢
11x14  (one-sided) = 35¢                     11x14  (two-sided) = 50¢
Ledger Sized =     $1.00

Reproduction of Recorded Tape = $5.00 per tape, requestor supplies tape(s) 

Fax Fee:  $1.00 for sending/receiving fax, plus 25¢ per page

Engineer Copier    .........................................................................    .667 per sq ft
            14 x 16    .........................................................................    $  1.25
            18 x 24    .........................................................................    $  2.00
            24 x 36    .........................................................................    $  4.00
            36 x 36    .........................................................................    $  6.00
            36 x 42    .........................................................................    $  7.00
            County-Wide Road Map    .................................................    $ 10.00
            911 Township Maps   ........................................................    $  7.00
            Northwoods Beach    ........................................................    $  4.00

Computer Color Printer
            11 x 17
            Color 911 Maps    .............................................................    $  3.50
            Color Zone District Maps    ................................................    $  3.50

Blue Prints
            14 x 16    .........................................................................    $  1.00
            18 x 24    .........................................................................    $  2.00
            30 x 30    .........................................................................    $  3.00

Plotter Generated Color
            Zone District Map    ...........................................................    $15.00 per Township
            911 Maps    ......................................................................    $15.00 per Township
            County-wide Road Map    ...................................................    $25.00

Plotted Colored Maps
Line and Vector Drawings
            24 x 24    ..........................................................................    $  4.00 + mr/hr
            24 x 36    ..........................................................................    $  8.00 + mr/hr
            36 x 36    ..........................................................................    $12.00 + mr/hr
            36 x 42    ..........................................................................    $14.00 + mr/hr

Custom Plotting
            Digital Orthophotography and Solid Fill drawing    ..................   $  2.10 per sq ft + mr/hr

Mapping Rate per Hour (mr/hr)    .....................................................    $30.00 per hour
Digital Format
            Digital data    ....................................................................    15¢ per megabyte with $15.00 minimum charge
            Digital Orthophotography    .................................................    $25.00 base cost per civil township
            Compact Disc    ................................................................    $  2.00
            Entire County (license required)
                        Mr Sid 1 CD, Tiff 8 CD’s    ......................................    $950.00
                        911 Layer with roads on CD    ................................    $12.50

24 x 36 glossy printed orthophoto 1” = 400’    ...................................    $30.00
24 x 36 matte printed orthophoto   1” = 400’     .................................    $30.00

Information Technology Service Fees
            Full Extract of Assessment Database in Excel Format    .......    $100.00
            Single Township or Custom Extract    ..................................    $30.00 - $50.00           

depending on complexity and volume